OPS Fiscal Assistant II

Inside Higher Ed; Gainesville (FL); On-site; USD 24,796 - 27,552; Part time

Job summary

A prestigious educational institution in Gainesville, Florida, is seeking a part-time OPS Fiscal Assistant II to support financial transactions. The role requires professionalism in communication, teamwork, and handling financial documentation. Candidates must have a high school diploma and three years of accounts experience. Familiarity with various software applications is preferred. This position offers a salary of $18 - $20 per hour based on experience and education, with an application deadline of January 15, 2026.

Qualifications

• Three years of general accounts transaction experience.
• Experience with accurate data entry.
• Ability to learn University of Florida policies and procedures.

Responsibilities

• Process financial transactions for assigned departments.
• Communicate professionally with faculty, staff, students, and vendors.
• Contribute to team efforts and attend trainings.

Skills

Critical thinking

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft Teams

Accurate data entry

Effective verbal communication

Effective written communication

Customer service

Time management

Record-keeping

Organizational abilities

Adaptability to new software

Team collaboration

Education

High school diploma or equivalent

College coursework or vocational/technical training

Tools

PeopleSoft

SAP Concur

OnBase

Adobe

myUFMarketplace

Job description

OPS Fiscal Assistant II

Job No: 538297

Work Type: Part Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department: 60013808 - AG-FINANCIAL SERVICE CENTER

Job Description

The Financial Service Center supports seventeen departments within UF's Institute for Food and Agricultural Sciences (IFAS). This position will process credit card (pcard) expenses, requisitions, purchase orders, invoices, and travel requests. This will include ensuring allowability and compliance of the purchases, securing proper documentation, and inputting information into mandatory software. Each purchase you help process helps feed the world and secure natural environments.

Responsibilities

• Communication – Strong verbal and written skills will be needed to ensure positive and professional communication with faculty, staff, students, and vendors. Will need to successfully navigate the ticketing system, email communications, and other communication systems as designated by administration. Virtual and in-person conversations will be expected.
• Process Financial Transactions – This position is the backbone of operations as it processes the accounts payable for assigned departments. The incumbent will work within a team to ensure the following items are processed: purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements and travel requests. As the position grows, basic domestic travel may also be processed. Review, analysis and accurate data entry will be required within selected software. As software applications adapt and change, this position will be required to learn new skills to accommodate new procedures. The selected candidate will need to navigate UF financial systems to verify allowable funds are available, upload appropriate documentation and to ensure compliancy is adhered to.
• Team Effort – The Financial Service Center fosters a team effort. This includes a professional and supportive environment. This member will be expected to attend and contribute to trainings. Travel may be required. There may be times where staff is requested to contribute to a special project or do other duties as assigned.

Expected Salary

$18 - $20 per hour; commensurate with education and experience.

Required Qualifications

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred Qualifications

• Must possess critical thinking skills.
• Skilled in Microsoft Word, Outlook, Excel, and Teams programs.
• Skilled with virtual communication.
• Skilled in accurate data entry.
• Knowledge of PeopleSoft functions, SAP Concur, OnBase, Adobe, and myUFMarketplace.
• Ability to learn UF policy and procedures.
• Effective verbal and written communication.
• Excellent customer service, time management, record-keeping and organizational abilities required.
• Easily adapts to new and updated software.
• Must be able to work well in a team environment.

Special Instructions To Applicants

Please note this is a time-limited position. We are seeking candidates who can commit up to 40 hours per week. In order to be considered, please upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required

No

Applications Close

15 January 2026

Hiring Statement

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.