Fiscal Assistant I

University of Florida; Gainesville (FL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid leave

Tuition assistance

Job summary

The University of Florida is seeking a Fiscal Assistant I to support daily financial operations, including travel, purchasing, and PCard transactions, under the Fiscal Assistant II team. You will work with faculty, staff, and students to ensure compliance with UF policies and maintain accurate records.

This role offers a structured learning environment, opportunities for advancement, and UF benefits such as health insurance, retirement plans, paid leave, and tuition assistance.

Qualifications

• High school diploma or equivalent and one year of general accounts transaction experience.
• College coursework or vocational training may substitute for the required experience.
• Experience with UF systems and financial processes is a plus.

Responsibilities

• Assist with travel booking and documentation in UF systems.
• Process travel reimbursements and expense reports with audit-ready records.
• Reconcile invoices and support purchasing needs for the department.
• Provide follow-up on documentation and inquiries from faculty and staff.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Communication skills

Customer service

Education

High school diploma or equivalent

Tools

myUFL

PeopleSoft

UFGO

Marketplace

Job description

Classification Minimum Requirements

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Classification Title

Fiscal Assistant I

Classification Minimum Requirements

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

As a Fiscal Assistant I, you will primarily provide support to the Fiscal Assistant II team, assisting with daily financial operations related to travel, purchasing, and PCard transactions.

You will work closely with faculty, staff, and students to ensure fiscal processes are completed accurately, efficiently, and in compliance with University policies.

Key Responsibilities (this is not all inclusive and may change based on the needs of the College/Unit assigned).

Travel Support & Coordination

• Assist faculty, staff, and students with booking travel accommodations and preparing travel documentation in UF systems.
• Support travel requests, reimbursements, and expense report processing while maintaining audit-ready records.
• Prepare required cost comparisons when travel exceptions are needed or when personal travel is involved.

Purchasing & PCard Transaction Support

• Obtain and utilize a University of Florida Purchasing Card (PCard) to make approved departmental purchases.
• Reconcile PCard transactions monthly, ensuring appropriate documentation, receipts, and approvals are collected.
• Assist the Fiscal Assistant II team with routine purchasing needs and transaction troubleshooting.

Communication & Follow-Up

• Provide professional follow-up with faculty and staff who are unresponsive to documentation or approval requests.
• Serve as a helpful point of contact for basic travel and purchasing questions, escalating complex issues as needed.

General Fiscal & Department Support

• Assist with invoice processing, procurement documentation, and maintaining organized fiscal records.
• Support the department’s overall financial operations in partnership with the Fiscal Assistant II team.

Why Join HWCOE?

• Career Growth: Build experience within a structured fiscal team with opportunities for advancement.
• Supportive Environment: Work alongside knowledgeable colleagues who value collaboration and learning.
• Excellent Benefits: Enjoy UF's outstanding benefits, including health insurance, retirement plans, paid leave, and tuition assistance.
• Meaningful Work: Help support the mission of a nationally recognized engineering department driving innovation and research.

Expected Salary

Starting at $18.00 per hour; Commensurate with experience and qualifications

Required Qualifications

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office (Excel, Outlook, Word)
• Ability to manage multiple priorities and meet deadlines
• Strong communication and customer service skills
• Familiarity with UF systems such as myUFL, PeopleSoft, UFGO, and Marketplace (preferred)
• Experience with travel, purchasing, or PCard reconciliation is a plus

Ideal Candidate

You are dependable, proactive, and enjoy supporting others in a team-based environment. You take pride in producing accurate work, solving problems, and helping departmental operations run smoothly behind the scenes.

This position is eligible for veteran's preference.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required

No