Fiscal Assistant II/III

University Of Florida; Gainesville (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition assistance

Job summary

The University of Florida is recruiting for a Fiscal Assistant II/III to support financial operations on the Main Campus in Gainesville. The role encompasses procurement, accounts payable, travel coordination, and budget oversight, with opportunities for growth across three levels based on experience and education.

You will work closely with faculty and staff, processing orders and reimbursements while ensuring compliance with university policies and reliable financial records.

Qualifications

• High school diploma or equivalent plus relevant experience; substitution allowed by college coursework.
• Experience with general accounts transactions and basic budgeting is preferred.

Responsibilities

• Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and respond to procurement questions.
• Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain ledger reconciliation.
• Travel Coordination: Support travel requests and reimbursements, maintain audit-ready records, ensure policy compliance.
• Financial Oversight: Monitor budgets, balances, and encumbrances; run daily reports and support fiscal integrity.
• Customer Service: Build relationships across departments and provide guidance on purchasing and travel procedures.

Skills

Strong communication

Problem-solving

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

PeopleSoft

myUFL systems

Job description

Job no: 539217
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 19010800 - EG-FISCAL - PERSONNEL

Classification Title:

Fiscal Assistant II/III

Level II:High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

• Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions.
• Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE.
• Travel Coordination: Support faculty, staff, students, and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies.
• Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to ongoing fiscal integrity.
• Customer Service: Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures.

Why Join HWCOE?

• Career Mobility: With three levels of the role, there’s built-in room to grow as you gain experience and expertise.
• Supportive Team: Work with a friendly, experienced, and committed team that values your input and encourages learning.
• Stability & Benefits: Enjoy the security and excellent benefits of working for a top public university, including health insurance, retirement plans, paid time off, and tuition assistance.
• Meaningful Impact: Help advance the mission of a nationally recognized engineering college driving innovation and research that changes the world.

Salary is commensurate with education and experience.

Level II: $20.00-$24.00

Level III: $23.00-$27.00

Required Qualifications

Level II:High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

• Familiarity with basic accounting and budget principles, especially in higher education or research environments.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word), PeopleSoft, and myUFL systems.
• Strong communication, problem-solving, and time management skills.
• Ability to work independently and collaboratively in a fast-paced setting.
• Knowledge of University of Florida procurement, travel, and disbursement procedures.

Ideal Candidate

• You’re dependable, organized, and proactive—a team player who can manage multiple priorities with accuracy and professionalism. You enjoy helping others, solving problems, and keeping things running smoothly behind the scenes. Above all, you take pride in doing your job well and making a positive impact every day.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference.

The University of Florida is an Equal Employment Opportunity Employer.