Fiscal Assistant II — Financial Ops & AP Lead

University of Florida; Gainesville (FL); On-site; USD 27,000 - 39,000; Full time

Job summary

University of Florida is seeking a Fiscal Assistant II to provide advanced transactional and operational financial support at the Levin College of Law. You will lead daily processing, manage invoices, journal entries, deposits, and reporting, ensuring compliance with university and state regulations.

Responsibilities include vendor/contract administration, PDA balance monitoring, and generating financial reports for internal and external stakeholders.

Qualifications

• High school diploma or equivalent required; three years of general accounts transaction experience.
• Preferred: experience with UF financial systems (myUFL, UFGO, Marketplace) or similar systems.
• Strong organizational, analytical, and data management skills; higher education financial operations experience a plus.

Responsibilities

• Lead daily financial processing operations for the College.
• Process invoices, payments, and requisitions in the UF Marketplace system.
• Prepare and process journal entries and other financial transactions.
• Manage the Accounts Payable inbox and escalate issues as needed.
• Generate and distribute monthly P-Card reconciliation reports and monitor PDA balances.
• Run financial reports and support internal and external reporting.
• Coordinate and manage vendor relationships, registrations, and contracts.

Skills

Organizational skills

Analytical skills

Data management

Education

High school diploma or equivalent

Tools

myUFL

UFGO

UF Marketplace

Job description

University of Florida is seeking a Fiscal Assistant II to provide advanced transactional and operational financial support at the Levin College of Law. You will lead daily processing, manage invoices, journal entries, deposits, and reporting, ensuring compliance with university and state regulations.

Responsibilities include vendor/contract administration, PDA balance monitoring, and generating financial reports for internal and external stakeholders.