Proactive Office Administrator

Fresenius Medical Care; Miami (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Fresenius Medical Care in Miami is seeking an organized Administrative Assistant to support day-to-day operations. You will manage calendars, coordinate meetings, prepare documents, and assist with invoices and filing.

The role requires strong communication, attention to detail, and the ability to handle multiple priorities in a busy environment. You will collaborate with teammates to ensure smooth office operations and provide friendly, professional support to visitors.

Qualifications

• Previous administrative, office, customer service, or related experience is helpful.
• Strong organization skills and good attention to detail.
• Clear and professional written and verbal communication.
• Comfortable using Microsoft Office or Google Workspace and learning new software.
• Ability to manage multiple priorities without losing sight of important details.
• Someone who is dependable, approachable, and willing to help.
• Good judgment and the ability to handle confidential information appropriately.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Answer phone calls, respond to emails, and direct questions to the appropriate person.
• Prepare documents, reports, presentations, and other correspondence.
• Maintain organized digital and physical files and records.
• Assist with office supplies, invoices, expense reports, and other routine administrative needs.
• Coordinate meetings, including scheduling, preparing materials, and taking notes when needed.
• Welcome visitors and help create a friendly, professional experience for guests and team members.
• Follow up on tasks and make sure important details don't fall through the cracks.
• Support managers and team members with administrative projects as needed.
• Help improve everyday office processes when you see an easier or more efficient way to get something done.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Dependable and approachable

Tools

Microsoft Office

Google Workspace

Job description

Fresenius Medical Care in Miami is seeking an organized Administrative Assistant to support day-to-day operations. You will manage calendars, coordinate meetings, prepare documents, and assist with invoices and filing.

The role requires strong communication, attention to detail, and the ability to handle multiple priorities in a busy environment. You will collaborate with teammates to ensure smooth office operations and provide friendly, professional support to visitors.