Proactive Office & Admin Coordinator

Simera; San Francisco (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Simera is seeking an Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. You will manage documents, schedules, communications, data, and routine administrative tasks while supporting team members and maintaining an organized work environment.

The role emphasizes organization, reliability, attention to detail, and professional communication across internal teams and external contacts.

Qualifications

• Previous experience in office administration, administrative support, or similar role.
• Experience managing documents, schedules, emails, data, and routine tasks.
• Strong computer and digital skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Office administration

Organization

Time management

Attention to detail

Google Workspace / MS Office

Job description

Simera is seeking an Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. You will manage documents, schedules, communications, data, and routine administrative tasks while supporting team members and maintaining an organized work environment.

The role emphasizes organization, reliability, attention to detail, and professional communication across internal teams and external contacts.