Proactive Administrative Assistant

Simera; San Francisco (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Simera in San Francisco is seeking an organized Office Assistant to provide essential administrative support. You will manage files, schedules, emails, reports, and coordination between teams, with attention to confidentiality and detail.

The role requires proactive communication, strong time management, and the ability to work independently or with remote teams. We offer a collaborative environment and opportunities to help streamline daily business operations.

Qualifications

• Experience supporting office administration and document management.
• Ability to manage multiple tasks and meet deadlines.
• Proficient with Google Workspace or Microsoft Office.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Support office supplies, equipment, and other routine office-related needs.
• Maintain accurate and up-to-date administrative records.
• Assist with onboarding and other internal administrative processes when required.

Skills

Google Workspace

Microsoft Office

Verbal and written communication

Time management

Organization

Data entry

Job description

Simera in San Francisco is seeking an organized Office Assistant to provide essential administrative support. You will manage files, schedules, emails, reports, and coordination between teams, with attention to confidentiality and detail.

The role requires proactive communication, strong time management, and the ability to work independently or with remote teams. We offer a collaborative environment and opportunities to help streamline daily business operations.