Remote Project Coordinator & Admin Support

Simera; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

Simera is seeking a highly organized, proactive Project Assistant to provide administrative and operational support throughout the project lifecycle. You will coordinate tasks, maintain documentation, track deadlines, and support project teams to ensure activities are completed efficiently and on schedule.

Ideal candidates communicate clearly, manage multiple priorities, and help keep project trackers, spreadsheets, databases, and PM systems updated.

Qualifications

• Excellent verbal and written communication skills required.
• Strong organizational and time-management abilities needed.
• High attention to detail and accuracy is essential.
• Ability to manage multiple priorities and deadlines.
• Experience with project management tools and documentation is a plus.
• Independent, proactive, and able to work with remote teams.

Responsibilities

• Provide administrative and operational support to project managers and teams.
• Assist with project planning, scheduling, and daily coordination.
• Track tasks, deadlines, milestones, and deliverables.
• Schedule meetings, prepare agendas, notes, and reports.
• Maintain organized project files and documentation.
• Update trackers, spreadsheets, databases, and PM systems.
• Communicate updates between team members and stakeholders.
• Escalate risks and issues to the project manager as needed.
• Support research, data collection, and administrative tasks.
• Help coordinate resources and ensure processes are followed.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Task management

Multitasking

Problem-solving

Cross-team coordination

Project management tools

Documentation and reporting

Independent work

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized, proactive Project Assistant to provide administrative and operational support throughout the project lifecycle. You will coordinate tasks, maintain documentation, track deadlines, and support project teams to ensure activities are completed efficiently and on schedule.

Ideal candidates communicate clearly, manage multiple priorities, and help keep project trackers, spreadsheets, databases, and PM systems updated.