Proactive Office and Admin Support Specialist

Simera; San Francisco (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

Simera is seeking a highly organized Office Assistant to provide administrative support and help ensure daily office and business activities run smoothly. The ideal candidate will manage documents, schedules, emails, data, and routine administrative tasks while supporting teammates and maintaining an organized work environment.

The role requires strong communication, organization, and detail orientation with the ability to prioritize multiple tasks and adapt to evolving needs.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Office software

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Office Assistant to provide administrative support and help ensure daily office and business activities run smoothly. The ideal candidate will manage documents, schedules, emails, data, and routine administrative tasks while supporting teammates and maintaining an organized work environment.

The role requires strong communication, organization, and detail orientation with the ability to prioritize multiple tasks and adapt to evolving needs.