Proactive Executive Assistant to Director - On-Site DC

Beacon Hill Staffing Group; Washington (District of Columbia); On-site; USD 47,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid leave programs

Job summary

Beacon Hill Staffing Group is seeking an Executive Assistant to support the Director in Washington, D.C. on a temporary-to-permanent basis.

The role requires proactive calendar management, meeting preparation, and coordination of projects, events, and communications. The ideal candidate will have a Bachelor's degree or equivalent experience, strong organizational and problem-solving skills, and be comfortable using Google Suite and AI-powered tools.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Experience in executive administrative tasks and calendar management.
• Proactive, highly organized, and capable of handling competing priorities.
• Excellent communication and problem-solving skills.
• Tech-savvy with Google Suite; Blackbaud experience is a plus.

Responsibilities

• Provide proactive executive support to the Director, including complex calendar management, scheduling, communications, and meeting preparation.
• Coordinate special projects, school programs, employee searches, and events, including logistics, RSVPs, and materials.
• Maintain organized systems for school calendars, faculty and student responsibilities, expenses, and administrative processes.
• Collaborate with academic departments, admissions, finance, operations, and school leadership.
• Handle confidential information with discretion while managing multiple priorities in a fast-paced environment.

Skills

Executive support

Calendar management

Project management

Communication

Problem-solving

Organized & proactive

AI tool adaptation

Education

Bachelor's degree or equivalent

Tools

Google Suite

Blackbaud

Job description

Beacon Hill Staffing Group is seeking an Executive Assistant to support the Director in Washington, D.C. on a temporary-to-permanent basis.

The role requires proactive calendar management, meeting preparation, and coordination of projects, events, and communications. The ideal candidate will have a Bachelor's degree or equivalent experience, strong organizational and problem-solving skills, and be comfortable using Google Suite and AI-powered tools.