Executive Assistant to C-Suite | Hybrid, High-Impact

Beacon Hill Staffing Group; Bethesda (MD); Hybrid; USD 55,000 - 62,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an experienced executive assistant to provide high-level support to C-suite executives in a fast-paced, high-touch environment. The role involves discreet handling of confidential information, calendar management, travel coordination, and preparation of meeting materials.

The position offers a hybrid schedule with three days onsite in Bethesda, MD, 9:00 AM–6:00 PM, starting ASAP.

Qualifications

• 15+ years of administrative support experience, including 5+ years supporting C-suite executives (ideally CEO level).
• Strong tenure and proven success in high-level executive support roles.
• Exceptional organizational, problem-solving, and multitasking skills.
• Proven ability to anticipate needs and handle sensitive, confidential matters with discretion.

Responsibilities

• Provide high-level executive and personal support with professionalism, discretion, and attention to detail.
• Manage complex business and personal calendars, appointments, meetings, and time-sensitive commitments.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and travel documents.
• Prepare meeting materials, manage expenses, and handle administrative logistics.
• Liaise with internal teams, family members, vendors, clients, and external contacts to ensure seamless coordination.
• Support both executive operations and personal commitments in a fast-paced, high-touch environment.

Skills

Executive support

Calendar management

Discretion

Problem solving

Multitasking

Professionalism

Tools

Microsoft Office

Concur

Teams

Google Workspace

Job description

Beacon Hill Staffing Group is seeking an experienced executive assistant to provide high-level support to C-suite executives in a fast-paced, high-touch environment. The role involves discreet handling of confidential information, calendar management, travel coordination, and preparation of meeting materials.

The position offers a hybrid schedule with three days onsite in Bethesda, MD, 9:00 AM–6:00 PM, starting ASAP.