Executive Assistant

Green Key Resources LLC; Washington (District of Columbia); On-site; USD 70,000 - 120,000; Full time

Job summary

Green Key Resources LLC in Washington, DC is seeking an Executive Assistant to support a senior C-suite executive. The role is onsite, a 4-month contract with the potential to hire, and requires expert calendar management, discretion, and proactive prioritization to maintain smooth operations.

The ideal candidate will leverage AI tools (Copilot / ChatGPT) to streamline workflows, coordinate multi-time-zone meetings, and manage travel logistics in a fast-paced environment.

Qualifications

• 3+ years of Executive Assistant experience with direct support of C-suite or senior executives.
• Exceptional calendar management with frequently changing schedules.
• Ability to coordinate multiple meetings, manage competing priorities, and anticipate scheduling needs.
• Experience using AI tools to improve workflow efficiency.
• Strong technology aptitude and willingness to adopt new tools and systems.

Responsibilities

• Manage complex executive calendars across stakeholders and time zones.
• Proactively anticipate conflicts and adjust priorities to optimize executive time.
• Coordinate internal and external meetings, agendas, logistics, and materials.
• Track follow-ups and action items to ensure timely completion.
• Arrange catering, meeting logistics, and travel coordination as needed.
• Provide general administrative support to ensure smooth daily operations.
• Leverage AI tools to streamline processes and improve productivity.
• Identify opportunities to automate processes and adopt new technologies.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Communication skills

Discretion

Proactivity

Attention to detail

Tools

Microsoft Outlook

Google Workspace

Microsoft Copilot

ChatGPT

Job description

Executive Assistant to C-Suite Executive

Location: Washington, DC

Work Arrangement: Onsite

Duration: 4-Month Contract, possible contract to hire

Experience Level: 3–7+ Years

Position Overview

• We are working with a well-established organization seeking a highly organized, proactive Executive Assistant to provide direct support to a senior C-suite executive.
• This individual will play an important role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings, anticipating executive needs, and ensuring important priorities and follow-up items stay on track.
• The ideal candidate is energetic, resourceful, tech-savvy, and comfortable working in a fast-paced environment. Strong calendar management skills are essential, along with the ability to independently manage competing priorities and proactively identify ways to improve workflows.
• Experience leveraging AI tools, such as Microsoft Copilot or ChatGPT, to improve administrative efficiency, streamline workflows, organize information, and enhance productivity is required. The organization is looking for someone who embraces technology and understands how to use it to work smarter and more efficiently.

Key Responsibilities

• Manage complex executive calendars, including scheduling, prioritizing, and coordinating meetings across multiple stakeholders and time zones.
• Proactively anticipate scheduling conflicts, adjust priorities, and ensure the executive's time is managed effectively.
• Coordinate internal and external meetings, including preparing agendas, managing logistics, and ensuring all necessary materials are available.
• Track meeting follow-ups, action items, and outstanding priorities to ensure timely completion.
• Coordinate catering, meeting arrangements, and other executive support needs.
• Assist with light domestic and international travel coordination, including itineraries and scheduling logistics.
• Provide general administrative and organizational support to ensure the executive's day-to-day operations run efficiently.
• Leverage AI tools and emerging technologies to streamline administrative processes, improve productivity, and enhance workflow efficiency.
• Identify opportunities to improve existing processes through automation, AI-assisted tools, and technology.
• Handle confidential information and sensitive communications with professionalism and discretion.
• Serve as a proactive partner to the executive, identifying needs before they arise and helping keep priorities organized and moving forward.

Qualifications & Experience

• 3+ years of Executive Assistant experience, with prior direct support of C-suite or senior-level executives required.
• Exceptional calendar management skills, including experience managing complex, frequently changing executive schedules.
• Demonstrated ability to coordinate multiple meetings, manage competing priorities, and anticipate scheduling needs.
• Experience using AI tools such as Microsoft Copilot, ChatGPT, or similar platforms to improve workflow efficiency and productivity.
• Strong technology aptitude and willingness to embrace new tools and systems.
• Proficiency in Microsoft Outlook and Google Workspace.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to work independently with minimal direction.
• Strong judgment, discretion, and ability to handle confidential information.
• Proactive, personable, and resourceful, with the ability to thrive in a high-energy environment.

Ideal Candidate

• The ideal candidate is someone who goes beyond traditional administrative support. They are highly proactive, can anticipate executive needs, and take ownership of keeping schedules, meetings, and priorities organized.
• They should be comfortable navigating a fast-paced environment, have exceptional calendar management capabilities, and be interested in incorporating AI and technology into their daily workflows to improve efficiency and effectiveness.
• This is an excellent opportunity for an experienced Executive Assistant who enjoys being a strategic administrative partner and leveraging technology to make a meaningful impact.