Proactive Executive Assistant & Problem Solver

HP2, LLC; Marshville (NC); Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

HP2, LLC is looking for an organized and proactive Executive Assistant to provide direct support to a senior executive in a behavioral health organization. The role is more than calendar management; you will anticipate needs, manage priorities, and communicate professionally with employees and external partners.

You will help with travel, meetings, documents, and executive materials while maintaining discretion and confidentiality.

Formación

• Previous administrative or executive support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Strong interpersonal and relationship-building skills.
• Demonstrated problem-solving ability.
• Ability to prioritize multiple assignments simultaneously.
• Strong follow-through and attention to detail.
• Ability to handle confidential information with discretion.

Responsabilidades

• Provide day-to-day administrative and operational support to the executive.
• Manage a complex calendar, appointments, meetings, deadlines, and competing priorities.
• Coordinate internal and external meetings and ensure the executive is properly prepared.
• Organize documents, correspondence, reports, presentations, and other executive materials.
• Maintain organized electronic and physical files.
• Track important deadlines, commitments, action items, and follow-ups.
• Prepare meeting agendas, take notes when required, and distribute action items.
• Follow up with team members to ensure assigned tasks and executive requests are completed.
• Assist with travel arrangements, itineraries, reservations, and related logistics when necessary.

Conocimientos

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Problem solving

Prioritization

Discretion

Educación

Associate or Bachelor's degree in Business Administration, Healthcare Administration, Communications, Human Resources, or related field

Herramientas

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Descripción del empleo

HP2, LLC is looking for an organized and proactive Executive Assistant to provide direct support to a senior executive in a behavioral health organization. The role is more than calendar management; you will anticipate needs, manage priorities, and communicate professionally with employees and external partners.

You will help with travel, meetings, documents, and executive materials while maintaining discretion and confidentiality.