Proactive Administrative Assistant - Organized Multitasker

UtiliSource; Missouri; On-site; USD 35,000 - 45,000; Full time

Job summary

UtiliSource is seeking an Administrative Assistant to provide day-to-day support, manage administrative tasks, and help keep operations organized at our Jonesburg, MO location. The role emphasizes dependability, adaptability, and the ability to juggle multiple priorities in a fast-paced environment.

The ideal candidate will handle mail, calendars, document preparation, filing systems, data updates, and office supply orders while contributing to various administrative projects as needed.

Qualifications

• Proficient with Microsoft Office Suite or similar software.
• Strong organization and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills.
• Proactive, dependable, and able to work independently.
• Comfortable learning new software, systems, and processes.
• Adaptable and willing to take initiative.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Maintain calendars and scheduling.
• Prepare and format documents and reports.
• Maintain digital and physical filing systems.
• Update spreadsheets, databases, and records.
• Order office supplies.
• Support additional administrative projects as assigned.

Skills

Organization

Communication

Multi-tasking

Problem-solving

Detail-oriented

Independent work

Adaptability

Tools

Microsoft Office

Job description

UtiliSource is seeking an Administrative Assistant to provide day-to-day support, manage administrative tasks, and help keep operations organized at our Jonesburg, MO location. The role emphasizes dependability, adaptability, and the ability to juggle multiple priorities in a fast-paced environment.

The ideal candidate will handle mail, calendars, document preparation, filing systems, data updates, and office supply orders while contributing to various administrative projects as needed.