Administrative Assistant — Proactive Office Coordinator

UES; Shawnee (KS); On-site; USD 30,000 - 34,000; Full time

Job summary

UES is seeking an Administrative Assistant for our Overland Park, KS office. You will be the heartbeat of the workplace, keeping projects and documents organized, coordinating meetings, and supporting new hires.

You’ll interact with employees, leaders, clients, and vendors to ensure smooth daily operations. The role emphasizes proactive problem-solving, attention to detail, and a collaborative team spirit in a busy professional services environment.

Qualifications

• 2–5+ years of administrative experience in a professional office setting.
• Advanced proficiency in Microsoft Office; familiarity with ERP systems like Vantagepointe is a plus.
• Strong proofreading and documentation skills.
• Experience supporting proposals, reports, and client communications.

Responsibilities

• Handle and prioritize incoming correspondence with professionalism and timely follow-up.
• Coordinate daily mailing of letters and packages.
• Proofread and distribute polished documents, including proposals and reports.
• Support subcontractor agreements, purchase orders, and invoice review; ensure documentation accuracy.
• Assist with project administration in Vantagepoint.
• Coordinate meetings, events, and travel logistics.

Skills

Administrative experience

Excellent communication

Organizational skills

Attention to detail

Proactive approach

Education

High School Diploma

Business degree

Tools

Microsoft Office

Vantagepointe ERP

Job description

UES is seeking an Administrative Assistant for our Overland Park, KS office. You will be the heartbeat of the workplace, keeping projects and documents organized, coordinating meetings, and supporting new hires.

You’ll interact with employees, leaders, clients, and vendors to ensure smooth daily operations. The role emphasizes proactive problem-solving, attention to detail, and a collaborative team spirit in a busy professional services environment.