Multitask Administrative Assistant | Organized Office Ops Pro

Utilisource; Jonesburg (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Utilisource is seeking an Administrative Assistant to support day-to-day operations by managing mail, maintaining calendars, formatting documents, and keeping records organized. This role helps keep operations running smoothly in a fast-paced environment.

The ideal candidate is dependable, adaptable, and able to manage multiple priorities with strong attention to detail. Proficiency with Microsoft Office and clear written and verbal communication are required.

Qualifications

• Proficient with Microsoft Office Suite or similar software.
• Strong organization and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills.
• Proactive, dependable, and able to work independently.
• Comfortable learning new software, systems, and processes.
• Adaptable and willing to take initiative.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Maintain calendars and scheduling.
• Prepare and format documents and reports.
• Maintain digital and physical filing systems.
• Update spreadsheets, databases, and records.
• Order office supplies.
• Support additional administrative projects as assigned.

Skills

Microsoft Office

Organization

Communication

Multitasking

Problem solving

Independent work

Learning agility

Initiative

Job description

Utilisource is seeking an Administrative Assistant to support day-to-day operations by managing mail, maintaining calendars, formatting documents, and keeping records organized. This role helps keep operations running smoothly in a fast-paced environment.

The ideal candidate is dependable, adaptable, and able to manage multiple priorities with strong attention to detail. Proficiency with Microsoft Office and clear written and verbal communication are required.