Administrative Assistant — Organized, Proactive, Full-Time

QPS Employment Group; Rothschild (WI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Retirement savings plan

Professional development opportunities

Collaborative work environment

Job summary

QPS Employment Group is seeking an Administrative Assistant to provide comprehensive office support in a professional environment. The role requires proactive organization, confidentiality, and the ability to manage multiple priorities with accuracy.

Responsibilities include answering calls and emails, calendar management, document preparation, filing, and cross-department collaboration. Strong MS Office skills and a collaborative demeanor are essential.

Qualifications

• High school diploma or equivalent.
• Prior administrative or office support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with business software, databases, or CRM is a plus.
• Strong organization, time management, and multitasking.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a professional office environment.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Answer, screen, and direct incoming phone calls and emails.
• Manage calendars, schedule appointments, meetings, and conference rooms.
• Coordinate and communicate office schedules, updates, and important information.
• Process incoming and outgoing mail, packages, and correspondence.
• Maintain office supplies and coordinate equipment and vendor needs.
• Build and maintain positive relationships with clients, visitors, and team members.
• Accurately enter, update, and maintain records within company databases and software systems.
• Prepare reports, correspondence, and other business documents as needed.
• Organize and maintain physical and electronic filing systems.
• Assist with event planning, meeting coordination, and special projects.
• Support various departments with administrative and operational needs.
• Maintain confidentiality of sensitive information and records.
• Perform other administrative duties as assigned.

Skills

Organization

Time management

Multitasking

Communication

Attention to detail

Independence

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

CRM systems

Job description

QPS Employment Group is seeking an Administrative Assistant to provide comprehensive office support in a professional environment. The role requires proactive organization, confidentiality, and the ability to manage multiple priorities with accuracy.

Responsibilities include answering calls and emails, calendar management, document preparation, filing, and cross-department collaboration. Strong MS Office skills and a collaborative demeanor are essential.