Proactive Administrative Support Specialist

Sol-Up - Nevada; Nevada; On-site; USD 32,000 - 52,000; Full time

Job summary

Sol-Up is seeking an Administrative Support Assistant to provide day-to-day administrative and operational support across the organization. The role requires a detail-oriented, proactive individual who can manage multiple priorities in a fast-paced environment.

You will work closely with leadership and various departments to keep daily operations organized, anticipate needs, and handle a variety of administrative responsibilities with professionalism and discretion.

Qualifications

• 2+ years of administrative or executive assistant experience preferred.
• Strong organizational, time-management, multitasking, and communication skills.
• Detail-oriented with strong accuracy and follow-through.
• Proficient in Microsoft Office, Google Workspace, Excel, PowerPoint, DocuSign, Dropbox, and similar business applications.
• Proficient Mac user and comfortable learning new software and systems.

Responsibilities

• Answer and direct incoming phone calls, emails, and general inquiries in a professional and timely manner.
• Schedule meetings, appointments, and other business activities.
• Manage calendars and coordinate schedules for the assigned leadership team.
• Prepare, format, organize, and distribute documents, correspondence, reports, presentations, and other business materials.
• Maintain organized electronic and physical files and records.
• Assist with data entry, tracking, and maintaining administrative records.
• Monitor and order office supplies and other necessary materials.
• Coordinate with vendors, service providers, and internal departments as needed.
• Assist with company events, meetings, employee activities, and other special projects.
• Coordinate leaders travel arrangements, including flights, hotels, transportation, and itineraries when needed.
• Assist leadership with administrative and occasional personal support tasks.
• Provide administrative assistance to HR, Sales, Accounting, and other departments as needed.
• Assist with post-purchase customer follow-ups by explaining the next steps in the purchase process and addressing any questions.
• Assist with employee and office-related requests and ensure follow-up is completed.
• Handle miscellaneous administrative assignments and special projects that arise throughout the business.
• Take initiative in identifying administrative needs and finding practical solutions.
• Maintain confidentiality when handling sensitive company, employee, financial, or business information.
• Perform other duties and responsibilities as assigned.

Skills

Organizational skills

Time management

Multitasking

Communication

Microsoft Office

Google Workspace

Excel

PowerPoint

DocuSign

Dropbox

Mac proficiency

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

DocuSign

Dropbox

Job description

Sol-Up is seeking an Administrative Support Assistant to provide day-to-day administrative and operational support across the organization. The role requires a detail-oriented, proactive individual who can manage multiple priorities in a fast-paced environment.

You will work closely with leadership and various departments to keep daily operations organized, anticipate needs, and handle a variety of administrative responsibilities with professionalism and discretion.