Administrative Assistant

UtiliSource; Missouri; On-site; USD 35,000 - 45,000; Full time

Job summary

UtiliSource is seeking an Administrative Assistant to provide day-to-day support, manage administrative tasks, and help keep operations organized at our Jonesburg, MO location. The role emphasizes dependability, adaptability, and the ability to juggle multiple priorities in a fast-paced environment.

The ideal candidate will handle mail, calendars, document preparation, filing systems, data updates, and office supply orders while contributing to various administrative projects as needed.

Qualifications

• Proficient with Microsoft Office Suite or similar software.
• Strong organization and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills.
• Proactive, dependable, and able to work independently.
• Comfortable learning new software, systems, and processes.
• Adaptable and willing to take initiative.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Maintain calendars and scheduling.
• Prepare and format documents and reports.
• Maintain digital and physical filing systems.
• Update spreadsheets, databases, and records.
• Order office supplies.
• Support additional administrative projects as assigned.

Skills

Organization

Communication

Multi-tasking

Problem-solving

Detail-oriented

Independent work

Adaptability

Tools

Microsoft Office

Job description

Administrative Assistant# Administrative AssistantJonesburg, MO 63351## Administrative Assistant## Administrative AssistantThe Administrative Assistant provides day-to-day support to the team by managing administrative tasks, maintaining records, and helping keep operations organized. This role is ideal for someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment.### **Key Responsibilities*** Manage incoming and outgoing mail and packages.* Maintain calendars and scheduling.* Prepare and format documents and reports.* Maintain digital and physical filing systems.* Update spreadsheets, databases, and records.* Order office supplies.* Support additional administrative projects as assigned.### **Skills & Qualifications*** Proficient with Microsoft Office Suite or similar software.* Strong organization and attention to detail.* Effective written and verbal communication skills.* Ability to manage multiple priorities and deadlines.* Strong problem-solving skills.* Proactive, dependable, and able to work independently.* Comfortable learning new software, systems, and processes.* Adaptable and willing to take initiative.### **Work Environment*** Standard business hours with flexibility during peak periods.* Occasional travel to career events or regional offices may be required.### **Physical Requirements*** Prolonged sitting and computer use.* Manual dexterity to operate standard office equipment.* Occasional lifting of up to 15 pounds.