Proactive Office Administrator

Simera; San Francisco (CA); Hybrid; USD 40,000 - 54,000; Full time

Job summary

Simera seeks a highly organized Office Assistant to provide administrative support and help ensure daily office activities run smoothly. The candidate will manage documents, schedules, data, and communications while supporting team members and maintaining an organized work environment.

Responsibilities include organizing files, handling emails and calendars, coordinating meetings, preparing reports, and assisting with invoices and onboarding processes.

Qualifications

• Experience in office administration or similar role.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace or Microsoft Office and document systems.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records as needed.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Google Workspace

Microsoft Office

Time management

Communication

Document management

Attention to detail

Data entry

Schedule management

Independent work

Job description

Simera seeks a highly organized Office Assistant to provide administrative support and help ensure daily office activities run smoothly. The candidate will manage documents, schedules, data, and communications while supporting team members and maintaining an organized work environment.

Responsibilities include organizing files, handling emails and calendars, coordinating meetings, preparing reports, and assisting with invoices and onboarding processes.