Organized Office Assistant | Admin & Scheduling Pro

Simera; San Francisco (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Simera is seeking an organized Office Assistant to support managers and teams with administrative tasks, file management, scheduling, and reporting.

You will handle emails, data entry, and coordination with internal and external contacts while maintaining confidentiality and accuracy in all records. The role emphasizes proactive communication, strong time management, and independence in a fast-paced environment.

Qualifications

• Proven experience performing administrative tasks and supporting teams.
• Strong written and verbal communication abilities.
• Excellent organizational and time-management skills.
• Detail-oriented with accurate data handling.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Prioritization

Problem solving

Data entry

Documentation

Independent work

Adaptability

Professional demeanor

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized Office Assistant to support managers and teams with administrative tasks, file management, scheduling, and reporting.

You will handle emails, data entry, and coordination with internal and external contacts while maintaining confidentiality and accuracy in all records. The role emphasizes proactive communication, strong time management, and independence in a fast-paced environment.