Administrative Assistant & Office Support

Simera; San Francisco (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Simera is seeking an organized Office Assistant in San Francisco to provide essential administrative support and keep daily office activities running smoothly.

Responsibilities include managing files, emails, schedules, reports, and data entry while coordinating with internal teams and external contacts. The role emphasizes accuracy, confidentiality, and proactive problem-solving in a fast-paced environment.

Qualifications

• Excellent verbal and written communication and strong attention to detail.
• Experience in administrative tasks, file management, and data entry.
• Ability to manage emails, calendars, documents, and routine requests.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Excellent communication

Organizational skills

Time management

Google Workspace

Microsoft Office

Data entry

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized Office Assistant in San Francisco to provide essential administrative support and keep daily office activities running smoothly.

Responsibilities include managing files, emails, schedules, reports, and data entry while coordinating with internal teams and external contacts. The role emphasizes accuracy, confidentiality, and proactive problem-solving in a fast-paced environment.