PRN Office Assistant - Staffing Support

Riverside Health System; Newport News (VA); On-site; USD 22,000 - 29,000; Full time

Job summary

Riverside Health System in Newport News, VA is seeking an Office Assistant to support the office manager. Responsibilities include patient registration, eligibility, greeting patients, answering phones, scheduling appointments, referrals, and chart prep, while ensuring accuracy and addressing any compliance or billing issues.

Ideal candidates have a high school diploma (preferred) and medical office experience. This role emphasizes professionalism, teamwork, and efficient reception operations.

Qualifications

• Experience in medical offices or front desk is preferred.
• Strong communication and organizational skills.
• Friendly, professional demeanor in a clinical setting.

Responsibilities

• Ensure patients' registration and demographics are accurate and updated; monitor daily schedule.
• Greets patients, answers phones, takes messages, schedules appointments, processes referrals.
• Identify and report compliance, insurance, and billing anomalies; maintain reception area.

Skills

Customer service

Phone etiquette

Scheduling

Education

High school or equivalent

Job description

Newport News, Virginia

Hiring Range

$16.00 - $21.00/HourlyActual pay is determined by program, work commitment and business needs

Overview

The office assistant works under the direct supervision of the office manager. Primary responsibilities include insurance eligibility, patient registration and reconciliation within the patient registration software, properly entering patient demographics, as well as greeting patients while answering the phone lines. Also responsible for taking appropriate phone messages, scheduling appointments, creating referrals, completing chart prep, providing information to and for the patients, maintenance and upkeep of the reception area, distributing mail and assisting other employees as needed. The office assistant also identifies, corrects, and reports compliance, insurance, and billing anomalies as they are recognized.

What you will do

• Ensures all patients’ registration and demographics information is correct and updated as needed. Monitors daily schedule, schedules/reschedules appointments when necessary, i.e. doctor’s illness, meetings, or vacation. Obtains referrals and insurance information. Completes clerical chart prep, prepares and prints visit summaries, receipts and other related documents. Reports any potential compliance concerns to the appropriate person.
• Recommends to office manager any process improvements needed to improve quality of service. Maintains appearance and cleanliness of the reception area. Actively engages in team huddles and staff meetings.
• Promotes the daily workflow. Preps charts in advance of visit. Greets all participants to the practice with immediate acknowledgment with eye contact and smile. Check-in process and demographic updates done in timely manner. Manages patient expectations with clear explanations. Uses good telephone technique including 4 part greeting and 3 rings or less guideline. Observes transfer and on-hold techniques.

Qualifications

Education

• , High school or equivalent (Preferred)

Experience

• Medical Office experience (Preferred)

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.