Private Assistant / Personal Assistant

Prime Bpm; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Remote role

Flexible hours

Job summary

Prime BPM is seeking a highly organised Private Assistant to support the Co-founders in a fast-paced, international environment. The role covers personal arrangements, travel bookings, documentation, and confidential administrative tasks, with ownership from initial request to completion.

You will manage appointments, international travel, property matters, and liaise with hotels, banks, insurers, and service providers.

Qualifications

• 5+ years as Private/Personal Assistant for business owners or entrepreneurs.
• 10+ years of total professional experience.
• Fluent in Hindi and English with excellent written and verbal communication skills.
• Highly independent, resourceful, and tenacious; a get-it-done person who takes ownership and follows tasks through to completion.
• Relentless and resilient with the flexibility to manage changing priorities, urgent requests and unexpected challenges.
• Excellent judgement, common sense and problem-solving ability.
• Experience managing international travel, logistics and bookings.
• Excellent research, sourcing and negotiation skills when dealing with products, services and external providers.
• Highly organised, detail-oriented and discreet; able to manage confidential information.

Responsibilities

• Manage personal appointments, bookings, reservations, reminders and recurring commitments.
• Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and travel-related documentation.
• Research and coordinate short-term and long-term accommodation and property-related requirements.
• Advocate for the Co-Founders by resolving billing discrepancies and independently managing escalations.
• Research products, services, suppliers, advisers, and present suitable options.
• Coordinate medical, banking, government, legal and other personal appointments.
• Manage personal documentation, applications, renewals, memberships, insurance matters and other administrative requirements.
• Arrange and track couriers, shipments, deliveries and collections, both locally and internationally.
• Coordinate personal expenses, invoices, payments, refunds and reimbursements, ensuring proper records.
• Maintain organised and confidential electronic records, trackers and reminders for important dates.

Skills

Hindi

English

Research & negotiation

Organisation

Time management

Independent

Tools

Microsoft 365

Online booking platforms

ChatGPT

Gemini

Job description

The Co-founders work in a fast-paced environment; hence, we are looking for a highly organised, discreet, and resourceful Private Assistant.

The Private Assistant will help ensure that personal arrangements, appointments, travel bookings, property-related matters, documentation, bookings, and other private requirements are managed efficiently and followed through to completion.

The successful candidate will be comfortable handling a broad variety of requests, taking ownership of tasks from initial request through to completion.

Key responsibilities include:

• Manage personal appointments, bookings, reservations, reminders and recurring commitments.
• Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and travel-related documentation.
• Research and coordinate short-term and long-term accommodation and property-related requirements
• Advocate for the Co-Founders by resolving billing discrepancies and independently managing the escalation process to ensure all unresolved matters are corrected fairly and efficiently.
• Research products, services, suppliers, advisers, and present suitable options for consideration.
• Coordinate medical, banking, government, legal and other personal appointments
• Manage personal documentation, applications, renewals, memberships, insurance matters and other administrative requirements.
• Arrange and track couriers, shipments, deliveries and collections, both locally and internationally.
• Coordinate personal expenses, invoices, payments, refunds and reimbursements, ensuring appropriate records are maintained.
• Maintain organised and confidential electronic records, trackers and reminders for important dates, renewals and outstanding actions.
• Liaise professionally with external providers including hotels, airlines, property agents, banks, insurers, medical providers, couriers and other service providers.
• Proactively follow up with third parties and service providers to ensure matters are completed within agreed timelines.

What We Are Looking For:

• 5+ years experience as a Private/Personal Assistant, supporting business owners or entrepreneurs
• 10+ years of total professional experience.
• Fluent in Hindi and English, with excellent written and verbal communication skills
• Highly independent, resourceful, and tenacious, a get-it-done person who takes ownership, solves problems, and follows tasks through to completion without needing constant direction.
• Relentless and resilient, with the flexibility to manage changing priorities, urgent requests and unexpected challenges.
• Excellent judgement, common sense and problem-solving ability.
• Experience managing international travel, logistics and bookings.
• Excellent research, sourcing and negotiation skills when dealing with products, services and external providers.
• Highly organised, detail-oriented and discreet, with the ability to manage multiple priorities and confidential information.
• Confident working with people across different countries and time zones.
• Experience working remotely and strong technology skills, including Microsoft 365, online booking platforms, ChatGPT, Gemini, and other AI tools.

Hours & Location:

• Remote role (work from home).
• Monday to Friday.
• Working hours: 10am to 7pm IST

Why Join Us:

• Work in a diverse role where no two days are the same.
• Work with Co-founders who operate internationally across multiple countries and time zones.
• Build exposure to travel, property, relocation, and international personal administration.
• Work in an environment that values trust, reliability, discretion, and strong follow-through.
• Become a trusted long-term support partner to the Co-Founders.