Personal Assistant To Director

Irish Taylor & Co; United States; Hybrid; USD 3,700 - 6,300; Full time

Job summary

Irish Taylor is seeking a highly organized Personal Assistant to provide executive support to the Director/Founder. The role emphasizes tech-savviness, precision, and strong communication, with responsibilities spanning scheduling, travel, and confidential correspondence.

Ideal candidates will have experience in administrative tasks across diverse industries and proficiency in Microsoft Office. Candidates should be capable of handling multiple priorities with discretion.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Experience in IT industry is preferred.
• Strong written and verbal communication in English.

Responsibilities

• Manage and maintain the Founder's schedule, including meetings and travel.
• Coordinate meetings, prepare agendas, take minutes, and follow up on actions.
• Screen and manage calls and emails on behalf of the Director/Founder.
• Handle Outlook and Gmail inboxes for the Director.
• Conduct research and prepare reports and presentations as needed.
• Support with reminders and task follow-ups in personal and professional areas.
• Liaise with colleagues and stakeholders to delegate tasks.

Skills

Time management

Communication

Multitasking

Discretion

Stakeholder coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Email management

Job description

Job Summary

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support to our Director/Founder. The ideal candidate will be tech-savvy, with strong accuracy and attention to detail, superior communication skills, and the ability to handle a wide range of administrative tasks efficiently.

Responsibilities

• Manage and maintain the Founder's schedule, including planning meetings, appointments, and travel arrangements.
• Coordinate and organize meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Screen, manage, direct phone calls, along with full access to emails, responding on behalf of the Director/Founder.
• Manage Outlook and Gmail inbox on behalf of the Director.
• Conduct research and compile information as needed for projects, presentations, and reports.
• Support the Founder/Director in all tasks allocated and ability to set reminders to ensure tasks are executed in a personal and professional arena.
• Communication with other colleagues to delegate and manage tasks assigned.
• Take notes in every meeting and execute.
• Ability to work across a wide variety of industries, projects including education, technology, supply chain, real estate, and hospitality.
• Assist with the preparation of presentations, reports, and other materials.
• Handle confidential information with discretion and professionalism.
• Manage personal errands and tasks for the Founder as needed.
• Liaise with internal and external stakeholders on behalf of the Founder.
• Perform general administrative tasks, such as filing, photocopying, and data entry.
• Proactively track pending tasks, deadlines, and follow-ups to ensure nothing is missed.

Requirements

• Proven experience as a Personal Assistant or similar role, preferably in the IT industry.
• Good experience of a wide variety of personal and administration tasks.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and the ability to multitask.
• Discretion and confidentiality.
• Having International client/mails handling experience.
• Bachelor's degree preferred.

Success Metrics of this position (KPIs)

• Founders time saved and operational load reduced
• Task completion and follow-up rate
• Calendar and meeting management accuracy
• Email and communication response time
• On-time completion of assigned tasks
• Reduction in missed deadlines and follow-ups
• Meeting action-item closure rate
• Accuracy and attention to detail
• Stakeholder communication and coordination effectiveness
• Confidentiality and reliability in handling sensitive information

Job Type

Location of Applicants: Bangalore and Hosur (Remote and Hybrid work)

Job Types: Full-time

Experience required: - 3 year plus

Diversity and inclusion

At Irish Taylor, inclusivity drives us. We value diversity and strive for a fair and thriving workplace. We do not distinguish candidates based on any of the following:

1. Age
2. Sex
3. Community/cast
4. Religion or faith
5. Marital status
6. Political affiliation
7. Race
8. Gender
9. Sexual preference

Irish Taylor has its foundations on love, trust and respect. We qualify our staff based on company objectives and purely seek mutual growth. We work hard to fulfil our company's mission!