Personal Assistant to Tech Founder

Bloom Talent; San Francisco (CA); On-site; USD 41,000 - 83,000; Part time

Job summary

Bloom Talent is seeking a part-time Personal Assistant to support a founder and partner at their Menlo Park home. The role offers ownership from day one, handling errands, vendor coordination, and end-to-end travel. Mandarin fluency and prior private household experience are required. Primarily in-person with some remote tasks (booking, calendaring, shopping).

The position is part-time and hourly at $30–$60/hour DOE, with the potential to grow into a full-time role.

Qualifications

• 2+ years of experience as a Personal Assistant, Estate Assistant, or similar private household role.
• Experience coordinating contractors and vendors for home projects.
• Fluent in Mandarin and English.
• Proactive and self-directed with strong judgment.
• Calm and organized across competing priorities, able to be the direct contact for vendors.

Responsibilities

• Own day-to-day household errands including grocery shopping, dry cleaning, returns, and personal shopping.
• Keep residence stocked with household supplies and anticipate needs.
• Serve as point person for household vendors, sourcing, hiring, scheduling, and payments.
• Coordinate active home renovation and landscaping projects, tracking details and resolving issues.
• Own end-to-end personal travel: research, booking, itineraries, transport, contingency planning.
• Build systems for recurring needs like tailoring, returns, maintenance, gifting, and meal planning.
• Schedule personal and medical appointments, coordinating calendars with executive partners.
• Handle errands and transportation between residence and office as needed.

Skills

Personal Assistant

Vendor coordination

Mandarin fluency

Discretion

Time management

Job description

Founder of a growing AI company is looking for a part-time Personal Assistant to support her and her partner at their Menlo Park home. This is an opportunity to step into a scope that has been run by the family themselves until now, which means real ownership from day one and the chance to build the systems from scratch. In this role, you'll own errands and household needs, act as the point person for cleaners, gardeners, and contractors, take over an active home renovation and upcoming landscaping work, and manage end-to-end personal travel. Someone who is proactive, discreet, and unflappable, who can pick up a project already in motion and keep it moving without being asked twice. Previous experience as a personal or estate assistant is required, including coordinating contractors for home projects. Mandarin fluency required. This is a primarily in-person role based in Menlo Park, with some tasks like travel booking, calendaring, and online shopping doable remotely. Part-time and hourly at $30-60/hour DOE, with potential to grow into a full-time role.

Responsibilities:

• Own day-to-day household errands including grocery shopping, dry cleaning, returns, and personal shopping.
• Keep the residence fully stocked with household supplies and anticipate needs before they become requests.
• Serve as the point person for household vendors including cleaners, gardeners, and contractors, sourcing and hiring new vendors as needed, scheduling them, managing them day to day, and handling payment.
• Take over coordination of an active small-scale home renovation and upcoming landscaping work, tracking details, following up, and resolving issues independently.
• Own end-to-end personal travel including research, booking, itineraries, ground transportation, and contingency planning.
• Build standing systems for recurring needs such as tailoring, returns, household maintenance, gifting, and meal planning.
• Schedule personal and medical appointments, coordinating with the Executive Business Partner where personal and work calendars overlap.
• Handle errands and transportation between the residence and office as needed.

Qualifications:

• Previous 2+ years of experience as a Personal Assistant, Estate Assistant, or in a similar private household or family office role.
• Hands-on experience coordinating contractors and vendors for home maintenance or renovation projects, with the ability to pick up a project already underway.
• Fluent in Mandarin and English.
• Proactive and self-directed with strong judgment, able to handle loose ends without being asked and operate with minimal supervision.
• Calm and organized across competing priorities, comfortable being the direct point of contact for vendors and household staff.
• Discreet and respectful of personal and family boundaries, as the work takes place inside the home with family members present.
• Tech-proficient with the ability to troubleshoot independently.
• Reliable personal vehicle, valid driver's license, and comfort driving regularly.
• Based on the Peninsula or nearby, with flexible availability around shifting priorities.