Principal Subcontract Administrator

Ladders; United States; Remote; USD 112,000 - 196,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO & holidays

ESOP

401(k)

Flexible work schedule

Job summary

Ladders seeks a Principal Subcontract Administrator to support defense and intelligence programs in a complex operational environment. This role oversees subcontract administration, manages supplier relationships, negotiates terms, and ensures compliance across the subcontracting lifecycle while coordinating with internal stakeholders on proposals, cost analysis, and contract execution.

Remote work available for US-based candidates only; visa sponsorship is not offered.

Qualifications

• Bachelor’s degree in accounting, finance, or related field required.
• 10+ years in defense contracting and subcontract administration.
• Proven ability to lead RFP processes and contract negotiations.
• Knowledge of contract types including FFP, CPFF, and T&M.
• Experience with CPSR and compliance documentation.
• Strong communication at all organizational levels; ability to mentor staff.

Responsibilities

• Provide subcontract administration support for defense and intelligence-related operations.
• Serve as the primary subcontract administrator for assigned contracts.
• Ensure compliance with laws, regulations, and subcontracting requirements.
• Build and maintain relationships with suppliers and internal stakeholders.
• Negotiate terms and conditions of agreements and contracts.
• Analyze bids and proposals for compliance; perform cost analysis.
• Administer multiple subcontract types and oversee cost analyses.

Skills

Leadership

RFP processes

Contract negotiations

Cost analysis

Stakeholder communication

Mentoring

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Business Administration

Bachelor’s degree in Finance

Tools

CPSR compliance documentation

Job description

For our client, we are seeking a Principal Subcontract Administrator to join the team of a leader in the Manufacturing & Automotive space.

This role will oversee subcontract administration support for defense and intelligence-related programs within a complex operational environment. The position plays a key part in managing supplier relationships, negotiating contract terms, and ensuring compliance across the subcontracting lifecycle. It also requires close coordination with internal stakeholders to support proposal activity, cost analysis, and effective contract execution.

Location: Remote - US based candidates only, no visa sponsorship available

Compensation: $112,200 – $196,400 annually

Responsibilities

• Provide subcontract administration support for defense and intelligence-related business operations
• Serve as the primary subcontract administrator for assigned contracts
• Ensure compliance with applicable laws, regulations, and subcontracting requirements
• Build and maintain relationships with suppliers and internal stakeholders
• Negotiate terms and conditions of agreements and contracts
• Analyze bids and proposals for compliance with requirements
• Administer multiple subcontract types and perform cost analysis

Qualifications

• Bachelor’s degree in Accounting, Business Administration, Finance, or a related field
• 10+ years of experience in defense contracting and subcontract administration
• Proven ability to lead RFP processes and contract negotiations
• Knowledge of contract types including FFP, CPFF, and T&M
• Experience with CPSR and compliance documentation
• Strong communication skills for interaction at all organizational levels
• Ability to mentor and train junior staff

Benefits

• Medical, dental, and vision insurance
• Paid time off and holidays
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement plan
• Flexible work schedules

Our client is an equal opportunity employer. We encourage you to apply even if you don’t meet every qualification—your background could be exactly what this team needs.