Principal's Office Administrative Specialist

Sylvania; Oxford (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

Hopewell Elementary School is seeking a highly organized administrative assistant to support the Principal and school office. The role focuses on communication with staff, students, and families, plus handling routine office tasks to keep operations running smoothly.

You will manage schedules, prepare reports, and help maintain confidential records in a fast-paced school environment. A strong commitment to a positive school culture is essential.

Qualifications

• High school diploma or equivalent; office admin certification preferred.
• Experience in administrative support, preferably in an educational setting.
• Proficient in MS Word, Excel, PowerPoint, Outlook.
• Excellent organizational and time-management skills.
• Strong written and verbal communication; maintain confidentiality.

Responsibilities

• Serve as the primary contact for the Principal, managing calendars, scheduling meetings, and coordinating appointments.
• Assist in preparing correspondence, reports, and presentations as needed.
• Maintain and organize school records, files, and databases, ensuring confidentiality and policy compliance.
• Handle incoming communications from parents, students, and staff with timely, accurate information.
• Support the Principal in planning and organizing school events, meetings, and activities.
• Assist with student enrollment and registration, maintaining accurate records.
• Coordinate and manage office supplies, inventory, and equipment maintenance.
• Collaborate with teaching staff and administrative personnel to improve communication and workflow.
• Assist in managing budgets and financial records related to school operations.
• Perform other duties as assigned to support the school.

Skills

Microsoft Office Suite

Organization & planning

Communication

Confidentiality

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Hopewell Elementary School is seeking a highly organized administrative assistant to support the Principal and school office. The role focuses on communication with staff, students, and families, plus handling routine office tasks to keep operations running smoothly.

You will manage schedules, prepare reports, and help maintain confidential records in a fast-paced school environment. A strong commitment to a positive school culture is essential.