Principal's Administrative & Operations Lead

Emerson Board Of Education; Emerson (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Emerson Board Of Education's Patrick M. Villano School seeks an Administrative Assistant to the Principal to serve as the operational hub of the school.

This role goes beyond traditional secretarial work, actively supporting faculty, staff, and the community, and handling real-time student information systems and complex tasks. The ideal candidate will be highly organized, present both physically and digitally, manage calendars, enrollments, budgets, supplies, and act as the main receptionist

Qualifications

• High school diploma required; 60+ college credits preferred.
• Experience in school administration is a plus.
• Strong organizational and multitasking abilities are essential.

Responsibilities

• Drafts and manages digital correspondence for the Principal and faculty.
• Maintains digital calendars and schedules appointments for the Principal.
• Coordinates facility use for community groups via digital scheduling platforms.
• Manages student enrollment, transfers, and records using the Genesis SIS.
• Processes new student registrations and maintains digital logs of student transitions.
• Assists the Principal with inventory and management of instructional supplies.
• Maintains accurate electronic attendance and student records; monitors staff attendance.
• Oversees mail distribution and coordinates community relations materials.
• Coordinates substitute teacher placement and procurement requisitions.
• Maintains budget tracking and supports petty cash management.

Skills

Organizational skills

Communication

Problem solving

Education

High school diploma

60+ college credits preferred

Tools

Genesis SIS

Digital scheduling platforms

Procurement systems

Job description

Emerson Board Of Education's Patrick M. Villano School seeks an Administrative Assistant to the Principal to serve as the operational hub of the school.

This role goes beyond traditional secretarial work, actively supporting faculty, staff, and the community, and handling real-time student information systems and complex tasks. The ideal candidate will be highly organized, present both physically and digitally, manage calendars, enrollments, budgets, supplies, and act as the main receptionist