Principal's Executive Secretary - Strategic School Admin

Sylvania; Maple Grove (PA); On-site; USD 42,000 - 52,000; Full time

Job summary

Oxford Area High School is seeking a highly organized administrative support professional to assist the Principal. This full-time role focuses on managing calendars, communications, records, and events, ensuring smooth office operations in a school setting.

The ideal candidate brings strong MS Office skills, confidentiality, and excellent organizational abilities to support staff, students, and families with professionalism.

Qualifications

• High school diploma or equivalent required; additional education in office administration preferred.
• Proven experience in an administrative support role, ideally in an educational setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and time management.
• Strong written and verbal communication with professional demeanor.

Responsibilities

• Serve as primary point of contact for the Principal, manage calendars, meetings, and appointments.
• Prepare correspondence, reports, and presentations as needed.
• Maintain and organize records, files, and databases with confidentiality.
• Manage calls, emails, and inquiries from parents, students, and staff.
• Support planning and organization of school events, meetings, and activities.
• Assist with student enrollment and registration, maintaining accuracy of records.
• Coordinate office supplies, inventory, and equipment maintenance.
• Collaborate with staff to facilitate effective communication and workflow.
• Assist in budgeting and financial records related to school operations.
• Perform other duties as assigned by the Principal.

Skills

MS Office

Organizational skills

Written and verbal communication

Discretion/confidentiality

Interpersonal skills

Education

High school diploma

Office administration certification (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Oxford Area High School is seeking a highly organized administrative support professional to assist the Principal. This full-time role focuses on managing calendars, communications, records, and events, ensuring smooth office operations in a school setting.

The ideal candidate brings strong MS Office skills, confidentiality, and excellent organizational abilities to support staff, students, and families with professionalism.