Secretary to Principal- HS

Sylvania; Maple Grove (PA); On-site; USD 42,000 - 52,000; Full time

Job summary

Oxford Area High School is seeking a highly organized administrative support professional to assist the Principal. This full-time role focuses on managing calendars, communications, records, and events, ensuring smooth office operations in a school setting.

The ideal candidate brings strong MS Office skills, confidentiality, and excellent organizational abilities to support staff, students, and families with professionalism.

Qualifications

• High school diploma or equivalent required; additional education in office administration preferred.
• Proven experience in an administrative support role, ideally in an educational setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and time management.
• Strong written and verbal communication with professional demeanor.

Responsibilities

• Serve as primary point of contact for the Principal, manage calendars, meetings, and appointments.
• Prepare correspondence, reports, and presentations as needed.
• Maintain and organize records, files, and databases with confidentiality.
• Manage calls, emails, and inquiries from parents, students, and staff.
• Support planning and organization of school events, meetings, and activities.
• Assist with student enrollment and registration, maintaining accuracy of records.
• Coordinate office supplies, inventory, and equipment maintenance.
• Collaborate with staff to facilitate effective communication and workflow.
• Assist in budgeting and financial records related to school operations.
• Perform other duties as assigned by the Principal.

Skills

MS Office

Organizational skills

Written and verbal communication

Discretion/confidentiality

Interpersonal skills

Education

High school diploma

Office administration certification (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Summary

We are seeking a highly organized and proactive individual to provide comprehensive administrative support to the Principal at Oxford Area High School. The successful candidate will play a crucial role in ensuring the smooth operation of the school office, facilitating communication between staff, students, and parents, and assisting with various administrative tasks. This is a full-time position that requires a strong commitment to fostering a positive school environment.

Responsibilities

• - Serve as the primary point of contact for the Principal, managing calendars, scheduling meetings, and coordinating appointments.
• - Assist in the preparation of correspondence, reports, and presentations as needed.
• - Maintain and organize school records, files, and databases, ensuring confidentiality and compliance with school policies.
• - Handle incoming communications, including phone calls, emails, and inquiries from parents, students, and staff, providing timely and accurate information.
• - Support the Principal in planning and organizing school events, meetings, and activities.
• - Assist with student enrollment and registration processes, maintaining accurate student records.
• - Coordinate and manage office supplies, inventory, and equipment maintenance.
• - Collaborate with teaching staff and other administrative personnel to facilitate effective communication and workflow.
• - Assist in managing budgets and financial records related to school operations.
• - Perform other duties as assigned by the Principal to support the overall functioning of the school.

Requirements

• - High school diploma or equivalent; additional education or certification in office administration or related field preferred.
• - Proven experience in an administrative support role, preferably in an educational setting.
• - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• - Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• - Strong written and verbal communication skills, with a professional demeanor.
• - Ability to maintain confidentiality and handle sensitive information with discretion.
• - Strong interpersonal skills and the ability to work collaboratively with diverse groups of people.
• - Knowledge of school policies, procedures, and regulations is a plus.
• - Ability to adapt to changing priorities and work in a fast-paced environment.
• - Commitment to promoting a positive school culture and supporting student success.