Principal's Executive Secretary & Community Liaison

Mesquite ISD; Mesquite (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Mesquite ISD is seeking a full-time Clerical/Technical Support professional to serve as secretary to the principal, manage records, communications, and administrative tasks essential to building operations.

The role requires strong typing, computer hardware/software knowledge, and prior secretarial experience, with responsibilities including answering calls, maintaining files, enrollment support, and producing reports for building administration.

Qualifications

• High School Diploma or equivalent
• Prior successful secretarial experience
• Knowledge of computer hardware and software
• Possess appropriate typing skills for keyboarding

Responsibilities

• Make and receive telephone calls, take messages, and route calls.
• Maintain school records and files for building, principal, and related requirements.
• Receives visitors, new parents, and students; answering questions; resolving student problems.
• Assist with student enrollment during the summer
• Type, prepare, distribute, and file records/reports, correspondence, mailings etc. related to building functions and principal needs.
• Generate all purchase orders, check requests, inventory requisitions, work orders, workman comp forms and incident reports.
• Serve as a confidential secretary to the principal and assistant principal.
• Compile and submit a variety of weekly, monthly and year end reports as required
• Act as liaison between school and community, principal, parents, staff and students.
• Schedule requested conferences and facilitating use of building by external groups.
• Oversee Substitute Teachers.
• Operate standard office equipment.
• Distribute mail and community/district flyers.
• Assist in preparation of school calendar of events.
• Perform other duties as assigned.
• Administer medication according to policy and regulations/provide appropriate first aid needs.. (For Elementary)
• Process attendance/payroll for the building staff. (For Elementary)

Job description

Mesquite ISD is seeking a full-time Clerical/Technical Support professional to serve as secretary to the principal, manage records, communications, and administrative tasks essential to building operations.

The role requires strong typing, computer hardware/software knowledge, and prior secretarial experience, with responsibilities including answering calls, maintaining files, enrollment support, and producing reports for building administration.