Campus/ Principal Secretary

Mexia Independent School District; Mexia (TX); On-site; USD 22,000 - 27,000; Full time

Job summary

Mexia Independent School District is seeking a Campus/Principal Secretary at RQ Sims Intermediate in Mexia, Texas. The role provides clerical and administrative support to the principal and school administrators, handling communications and student records.

The position involves scheduling events, maintaining calendars, processing enrollment data, and assisting visitors. The ideal candidate has a high school diploma and office management experience, with strong organizational and confidentiality

Qualifications

• Graduation from high school is required or equivalent.
• Shorthand or speed-writing skills are desirable.
• Experience with office management is preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing staff.
• Plans and schedules school events and maintains calendars for events and meetings.
• Maintains documents, files and records for reference and audit purposes.
• Prepares purchase orders for submission to the district's accounting/finance office.
• Maintains inventories of supplies and materials to ensure availability.
• Welcomes visitors to the office and assists students, parents and substitutes.
• Answers calls and provides information to callers.
• Sorts and distributes mail; handles outgoing mail.
• Registers new students and enters enrollment data in the system.
• Responds to inquiries from students, parents and employees to facilitate communication.

Skills

Communication skills

Confidentiality

Problem solving

Organizational skills

Time management

Education

High school diploma

Tools

Word

Excel

Powerpoint

Internet

Outlook

Electronic mail

Job description

Campus/ Principal Secretary

Mexia Independent School District RQ Sims Intermediate - Mexia, Texas Open in Google Maps

This job is also posted in ESC Region 12

Job Details

Job ID: 5908177
Application Deadline: Posted until filled
Posted: Aug 29, 2026 1:07 PM (UTC)

Job Description

Campus/ Principal Secretary

Position Purpose
Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

Ability to describe problems and work orally or in writing to supervisor as required.

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
  

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

*See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.
  

FLSA Status: Non-exempt

Pay Range: $16.26-$19.51

Position Type: Full-time

Job Categories: Support Staff > Secretary

Contact Information

• LaKechia Johnson
• 616 N. red River
• Mexia , Texas 76667
• Phone: [phone]
• Email: [e-mail]