Executive Secretary to Principal — School Admin & Coordination

Mesa-Public-Schools---A; Mesa (AZ); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Sick leave

Holiday and retirement match

Health and life insurance

Performance pay

Job summary

Mesa Academy for Advanced Studies in Mesa, AZ is seeking a Secretary to Principal to provide administrative and clerical support to the school site administrator and assigned staff. You will communicate information regarding school and district functions and help ensure compliance with financial, legal, and administrative requirements.

The role requires strong typing, confidentiality, and the ability to manage multiple tasks while maintaining relationships with students, parents, and staff.

Qualifications

• High School education or equivalent.
• Previous related work experience.
• Public school experience preferred.

Responsibilities

• Perform secretarial functions (typing, filing, recordkeeping) to assist the school administrator and assigned personnel.
• Respond to inquiries from students, parents, teachers, district personnel, and the public to communicate procedures and directions.
• Compile data from timesheets, requisitions, enrollment, attendance, deposits and prepare reports ensuring accuracy and compliance.
• Compose documents and written materials (memos, newsletters, minutes) to communicate information to students, parents and staff.
• Schedule and coordinate appointments, meetings and calendars for assigned personnel.
• Secure substitute personnel as needed to ensure staffing requirements are met.
• Maintain accurate site files and records in accordance with regulations.
• Monitor and order supplies; manage budget expenditures in line with guidelines.

Skills

Typing (moderate)

Communication

Interpersonal relations

Organizational skills

Confidentiality

Education

High School diploma or equivalent

Tools

Word

Excel

Job description

Mesa Academy for Advanced Studies in Mesa, AZ is seeking a Secretary to Principal to provide administrative and clerical support to the school site administrator and assigned staff. You will communicate information regarding school and district functions and help ensure compliance with financial, legal, and administrative requirements.

The role requires strong typing, confidentiality, and the ability to manage multiple tasks while maintaining relationships with students, parents, and staff.