Principal's Administrative Assistant

Mesa Public Schools; Mesa (AZ); On-site; USD 37,000 - 51,000; Full time

Benefits offered by this job

Vacation (12 months only)

sick leave

holidays

retirement matched through the Arizona

Health insurance

Life insurance

Performance pay available annually

Job summary

Mesa Public Schools in Mesa, AZ, seeks an administrative assistant to provide essential clerical support to the site administrator and assigned personnel. You will handle typing, filing, recordkeeping, communications, and ensure compliance with financial, legal and administrative requirements of the district.

Responsibilities include responding to inquiries from students, parents, teachers, and district personnel; compiling reports from multiple sources; preparing documents and memos;

Qualifications

• High School education or equivalent is required.
• Previous related work experience is required.
• Public school experience is preferred.

Responsibilities

• Perform secretarial functions (typing, filing, recordkeeping) to assist administrators and staff.
• Respond to inquiries from students, parents, teachers, district personnel, and the public.
• Compile data from multiple sources (timesheets, enrollment, attendance, deposits) and prepare reports with accuracy.
• Compose documents and written materials (memos, newsletters, minutes) to convey information.
• Process and prepare documents (PARFs, requisitions, timesheets) to disseminate information per regulations.
• Schedule and coordinate appointments, meetings, and calendars for staff.
• Arrange substitute personnel to meet staffing needs.
• Establish and maintain accurate site files and records as required.
• Maintain and order supplies; monitor budget expenditures within guidelines.
• Regular and on-time attendance is required.
• Assist with other duties to ensure smooth operations.

Skills

Typing accuracy

Interpersonal skills

Verbal & written communication

Confidentiality

Time management

Customer service orientation

Attention to detail

Organization skills

Education

High School diploma or equivalent

Tools

Word

Excel

Job description

Mesa Public Schools in Mesa, AZ, seeks an administrative assistant to provide essential clerical support to the site administrator and assigned personnel. You will handle typing, filing, recordkeeping, communications, and ensure compliance with financial, legal and administrative requirements of the district.

Responsibilities include responding to inquiries from students, parents, teachers, and district personnel; compiling reports from multiple sources; preparing documents and memos;