Prestige Security Solutions: Admin Position

Greater Lowell Chamber of Commerce; Westford (MA); On-site; USD 30,307 - 38,572; Part time

Benefits offered by this job

Health insurance

401K

1 week of PTO and paid holidays

Job summary

The Greater Lowell Chamber of Commerce is looking for a reliable Office Administrator / Quickbooks Ninja to support day-to-day operations in Westford, MA. This role involves managing office supplies, facilitating communication, and ensuring compliance with office policies.

The ideal candidate will be organized, proactive, and capable of multitasking in a fast-paced environment. Compensation ranges from $22 to $28 per hour, with health insurance and PTO benefits available after a 90-day probationary period.

Qualifications

• Proven experience as an office administrator, office assistant, or relevant administrative role.
• Strong proficiency in Quickbooks and basic bookkeeping.
• Ability to work independently and collaboratively.

Responsibilities

• Serve as the first point of contact for employees, clients, and vendors.
• Manage office supplies and inventory; place orders as needed.
• Coordinate office maintenance and liaise with facility management vendors.

Skills

Quickbooks proficiency

Organizational skills

Time-management skills

Communication abilities

Attention to detail

Education

High school diploma

Degree in Business Administration or related field

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Google Workspace

Job description

We are seeking a reliable and detail-oriented Office Administrator / Quickbooks Ninja to join our team. This role is crucial in ensuring smooth day-to-day operations of the office by providing administrative support, coordinating office activities, and maintaining a productive work environment. The ideal candidate is organized, proactive, and capable of multitasking in a dynamic environment.

Key Responsibilities

• Serve as the first point of contact for employees, clients, and vendors.
• Manage office supplies and inventory; place orders as needed.
• Maintain filing systems (digital and physical) to ensure records are accurate and up to date.
• Coordinate office maintenance and liaise with facility management vendors.
• Schedule meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and correspondence.
• Support bookkeeping and budgeting procedures as needed.
• Ensure compliance with office policies and company procedures.
• Organize company events, team-building activities, and training sessions.
• Handle incoming mail, emails, and phone calls in a timely and professional manner.

Requirements and Skills

• Proven experience as an office administrator, office assistant, or relevant administrative role.
• Highly proficient in Quickbooks and basic bookkeeping.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with office management tools (e.g., ERP systems, Google Workspace) is a plus.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and problem‑solving skills.
• Ability to work independently and collaboratively.
• High school diploma required; a degree in Business Administration or a related field is preferred.

Working Conditions

• Office hours 7:30 am to 3:30 pm
• Job is on site in Westford, MA
• Fast‑paced and collaborative team environment.

Compensation and Benefits

• Hourly compensation $22 to $28 dependent on experience
• Health insurance, 401K, 1 week of PTO and paid holidays
• Benefits are available after 90 day probationary period