Office Administrator

Colburn Guyette Foodservice Design; Plymouth (MA); On-site; USD 52,000 - 72,000; Part time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Competitive salary

Dental insurance

Flexible schedule

Job summary

Colburn Guyette Foodservice Design in Plymouth, MA is looking for a part-time Office Administrator to support its accounting and administrative functions. The role involves managing accounts receivable and payable, reconciling bank accounts, and maintaining accurate financial records.

The ideal candidate will possess strong organizational skills and experience in office administration and bookkeeping. Flexibility and attention to detail are essential. Benefits include health insurance, 401(k), and a competitive salary.

Qualifications

• Experience in office administration, bookkeeping, and accounting.
• Strong knowledge of accounts receivable and accounts payable processes.
• Proficiency with QuickBooks and Microsoft Office.

Responsibilities

• Manage accounts receivable, including invoicing, payment processing, collections, and reporting.
• Process accounts payable, vendor invoices, and payments.
• Reconcile bank accounts and maintain accurate financial records in QuickBooks.
• Support daily office operations, including answering phones, and ordering office supplies.
• Maintain project, financial, and company records.

Skills

Office administration

Bookkeeping

Accounts receivable

Accounts payable

QuickBooks

Microsoft Office

Organizational skills

Communication skills

Time management

Attention to detail

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Competitive salary
• Dental insurance
• Flexible schedule

Office Administrator Part-Time (minimum 24 hours per week) Location: Plymouth, MA

About Colburn Guyette

Colburn Guyette is a nationally recognized foodservice design and consulting firm providing planning and design solutions for higher education, corporate, healthcare, hospitality, and public assembly facilities throughout the United States and abroad.

Position Overview

We are seeking a highly organized and detail-oriented Office Administrator to support our accounting, administrative, and business development functions. This role is ideal for someone who excels at managing multiple responsibilities in a professional services environment and takes pride in accuracy, organization, and customer service.

Key Responsibilities

• Manage accounts receivable, including invoicing, payment processing, collections, and reporting.
• Process accounts payable, vendor invoices, and payments.
• Reconcile bank accounts and maintain accurate financial records in QuickBooks.
• Support daily office operations, including answering phones, and ordering office supplies.
• Maintain project, financial, and company records.
• Assist with proposal preparation and qualification forms.
• Provide administrative support to management and project teams as needed.

Qualifications

• Experience in office administration, bookkeeping, and accounting.
• Strong knowledge of accounts receivable and accounts payable processes.
• Proficiency with QuickBooks and Microsoft Office.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Experience in consulting, architecture, engineering, design, or other professional services firms is a plus.