Presidential Office Executive Assistant (In-Person)

Trustees of Mount Holyoke College; United States; On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Medical, dental and vision insurance

Flexible Spending Account

Job summary

Mount Holyoke College seeks an Executive Assistant to support the President’s calendar, travel, and front-of-office operations. The role is in-person with occasional nights and weekends, requiring a professional and discreet approach in a fast-paced environment.

Reporting to the Special Assistant/Operations Manager, you will manage complex schedules, coordinate events, and assist with administrative tasks across college offices.

Qualifications

• Hold an Associates Degree and at least two years’ heavy scheduling experience.
• Knowledge about and passion for women’s colleges and gender-affirming communities.
• Maintain a professional demeanor in a quiet office environment.
• Exhibit tact and discretion.
• Strong written and verbal communication and ability to work both independently and in a team.
• Prioritize tasks, multitask, and meet deadlines.
• Uphold diversity, equity and inclusion.

Responsibilities

• Manage the President’s complex daily schedule and calendar accuracy.
• Book and manage travel arrangements for the President.
• Serve as a key front-of-office contact for students, families, faculty, staff, and external partners.
• Support office operations, including correspondence and facilities tasks.
• Assist with events including Convocation and commencement logistics.
• Maintain records, prepare briefing materials, and coordinate with other offices.

Skills

Scheduling experience

Written and verbal communication

Teamwork and independence

Multitasking and time management

Professional demeanor

Education

Associate's Degree

Tools

Workday

Salesforce

Google Suite

Microsoft Office

Adobe Acrobat

Job description

Mount Holyoke College seeks an Executive Assistant to support the President’s calendar, travel, and front-of-office operations. The role is in-person with occasional nights and weekends, requiring a professional and discreet approach in a fast-paced environment.

Reporting to the Special Assistant/Operations Manager, you will manage complex schedules, coordinate events, and assist with administrative tasks across college offices.