Strategic Executive Assistant to the President

University of Mount Saint Vincent; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(b) Retirement Plan

Tuition benefits

Job summary

University of Mount Saint Vincent is seeking an Executive Assistant to the President to provide high‑level administrative support, manage complex calendars, coordinate domestic and international travel, and prepare executive materials. This role requires discretion, organization, and the ability to handle sensitive information in a fast-paced university setting.

On-site, full-time position with potential evening/weekend coverage for presidential events; benefits include a comprehensive package

Qualifications

• Bachelor's degree required; equivalent combination of education and relevant experience may be considered.
• At least five years of progressively responsible administrative or executive support experience; experience supporting a president, CEO, senior executive, or similarly complex office strongly preferred.
• Exceptional organizational skills and demonstrated ability to manage multiple priorities, competing deadlines, and frequent schedule changes.
• Excellent written and verbal communication skills, including strong proofreading and document-preparation skills.

Responsibilities

• Manage the President's calendar, including scheduling, prioritizing appointments, coordinating meetings, and protecting time for the President's highest priorities.
• Provide calendar and scheduling support for the Vice President for Strategy and coordinate routine administrative logistics as needed.
• Coordinate domestic and international travel arrangements for the President and, as assigned, the Vice President for Strategy, working with other University offices when appropriate.
• Prepare, format, and proofread correspondence, meeting materials, reports, presentations, agendas, and other documents with exceptional accuracy and attention to detail.
• Ensure the President has appropriate agendas, background materials, schedules, and logistical information in advance of significant meetings and engagements.
• Anticipate the President's administrative needs and ensure materials, schedules, logistics, and follow-up items are organized in advance of meetings and events.
• Manage confidential documents and sensitive information with the highest level of discretion and professionalism.
• Coordinate logistics for presidential meetings, events, visitors, and engagements, including room reservations, catering, technology, and related arrangements.
• Screen and manage incoming calls, emails, requests, and inquiries to the Office of the President, directing matters appropriately and ensuring timely follow-up.
• Maintain a professional, welcoming, and service-oriented Office of the President for students, faculty, staff, trustees, alumni, donors, community partners, and other visitors.
• Maintain office systems, records, contact lists, files, supplies, and other administrative resources necessary for the effective operation of the President's Office.
• Support the President's Office budget and administrative processes, including purchase requisitions, invoices, reimbursements, and expense documentation.

Skills

Organizational skills

Written and verbal communication

Discretion

Judgment

Interpersonal skills

Initiative

Independent work

Microsoft Office

AI-enabled productivity tools

Education

Bachelor's degree

Tools

Microsoft Office

AI-enabled productivity tools

Job description

University of Mount Saint Vincent is seeking an Executive Assistant to the President to provide high‑level administrative support, manage complex calendars, coordinate domestic and international travel, and prepare executive materials. This role requires discretion, organization, and the ability to handle sensitive information in a fast-paced university setting.

On-site, full-time position with potential evening/weekend coverage for presidential events; benefits include a comprehensive package