Executive Assistant to the President

ADP, Inc.; Lake Forest (IL); On-site; USD 65,000 - 75,000; Full time

Job summary

ADP, Inc. in Lake Forest, IL, is seeking an Executive Assistant to the President. This role provides high-level, confidential support to the President and manages the day-to-day operations of the Office of the President.

You will coordinate the President’s calendar and travel, prepare briefing materials, and serve as a trusted liaison with the Board, Cabinet, faculty, staff, students, alumni, donors, and community partners.

Qualifications

• Seven or more years of progressively responsible experience supporting a senior executive, preferably in higher education or nonprofit.
• Exceptional written and verbal communication skills.
• Outstanding organizational and project management abilities.
• Ability to exercise independent judgment and manage competing priorities.
• Discretion handling confidential and sensitive information.
• Strong interpersonal, diplomacy and a calm, welcoming demeanor.
• Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Experience in higher education preferred.

Responsibilities

• Provide high-level, confidential executive support to the President and manage the Office of the President.
• Manage the President’s calendar, travel, and readiness for engagements.
• Prepare agendas, briefing materials, talking points, and schedules for meetings.
• Coordinate governance with Board, Cabinet, and leadership teams.
• Coordinate presidential events and external engagements with multiple offices.
• Monitor operating budgets and handle administrative duties as assigned.

Skills

Calendar management

Executive support

Discretion

Communication skills

Office management

Microsoft Office 365

Tools

Microsoft Office 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to the President

Full Time Professional Staff Professional Lake Forest, IL, US

Salary Range: $65,000.00 To $75,000.00 Annually

The Executive Assistant to the President provides high-level, strategic, and confidential support to the President and manages the day-to-day operations of the Office of the President. Serving as a trusted member of the team and representative of the President’s Office, the Executive Assistant exercises exceptional judgment, discretion, diplomacy, and initiative in managing the President’s time, priorities, relationships, communications, and engagements.

The Executive Assistant serves as a key liaison among the President, Board of Trustees, Cabinet and Leadership Team, faculty, staff, students, alumni, donors, parents, community leaders, and other constituents. The position works closely with the Chief of Staff and senior leaders to advance presidential and institutional priorities and ensure effective coordination and follow-through.

Executive Support and Office Management

• Serve as a trusted executive assistant to the President, anticipating needs, managing competing priorities, and ensuring timely follow-through.
• Manage the daily operations of the Office of the President, including systems, records, budgets, correspondence, and special projects.
• Serve as a primary point of contact and liaison for the President, representing the Office with high levels of professionalism, warmth, discretion, and sound judgment.
• Partner with the Chief of Staff to coordinate presidential priorities, communications, meetings, projects, and institutional initiatives.
• Track commitments, decisions, and action items and ensure appropriate follow-up.
• Handle highly confidential personnel, governance, legal, donor, student, and institutional matters with discretion.

Calendar, Travel, and Presidential Readiness

• Manage the President’s complex calendar, prioritizing requests and ensuring effective use of the President’s time.
• Serve as a thoughtful gatekeeper, determining when matters require presidential attention and when they can be delegated or redirected.
• Prepare agendas, briefing materials, talking points, background information, and schedules for meetings and engagements.
• Coordinate domestic and international travel, including itineraries, logistics, expenses, and reimbursements.

Communications and Governance

• Manage presidential correspondence and draft, edit, and proofread communications in the President’s voice.
• Provide administrative and logistical support for the President’s work with the Board of Trustees and its committees, in partnership with the Secretary of the College.
• Support preparation for Board, Cabinet, Leadership Team, and presidential committee meetings.

Events and External Engagement

• Coordinate presidential and College-wide events, formal protocol events, and high-profile engagements.
• Partner with Communications and Marketing, Advancement, Academic Affairs, Student Affairs, Facilities, and other offices to ensure successful events and engagements.
• Meet regularly and communicate effectively with the President’s spouse, who plays a key role in supporting the work of the College, particularly events sponsored by the President’s Office
• Support the President’s relationships with trustees, donors, alumni, parents, community leaders, government officials, civic organizations, and other strategic constituents.
• Support presidential activities related to fundraising, stewardship, strategic planning, community relations, and other institutional priorities.

Other Responsibilities

• Monitor the Office of the President’s operating budget and process expenditures in accordance with College policies.
• Maintain systems that promote efficiency, accountability, communication, and follow-through.
• Perform other duties and special projects as assigned by the President.

Qualifications

• Seven or more years of progressively responsible experience supporting a senior executive, preferably in higher education, nonprofit organizations, or another complex, collaborative environment.
• Exceptional written and verbal communication skills, including the ability to draft polished executive correspondence.
• Outstanding organizational, project management, prioritization, and follow-through skills.
• Demonstrated ability to exercise independent judgment, anticipate needs, solve problems, and manage competing priorities.
• Exceptional discretion and ability to handle confidential and sensitive information with integrity.
• Strong interpersonal skills, emotional intelligence, diplomacy, and a calm, welcoming demeanor.
• Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience in higher education and familiarity with the operations and governance of a liberal arts college strongly preferred.

Working Conditions

This is an exempt position requiring a strong on-campus presence and flexibility to support the priorities of the Office of the President. Evening and weekend work is occasionally required for College events, presidential engagements, Board meetings, commencement, and other institutional activities.