Premium Event Sales Coordinator

On Location Events; Raleigh (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

On Location Events is seeking a meticulous Sales Coordinator to support the Core Sales organization. You will manage systems, processes, client communications, and event deliverables to drive revenue and ensure client satisfaction in a fast-paced environment.

Ideal candidates are highly organized, detail-oriented, and capable of coordinating with Sales, Finance, Legal, Operations, Fulfillment, Ticketing, Hospitality, and Customer Service to deliver a consistent client experience across premium

Qualifications

• To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Responsibilities

• Assist and support activation, fulfillment, processing, liaising and development of the On Location Access Program, its partners and their account managers.
• Maintain accurate Salesforce records, account data, activity tracking, pipeline inputs, and reporting information for the sales organization.
• Coordinate bookings, orders, inventory updates, and related transactions in ticketing, hospitality, and other sales support systems as needed.
• Support day-to-day servicing of premium sales accounts, including invoicing, renewals, add-ons, package details, parking or hospitality needs, and client requests.
• Track payments, wire activity, invoices, custom terms, and agreements; coordinate with Finance and Legal to resolve issues and keep transactions moving.
• Support contract and documentation workflows, including templates, signature processes, order forms, and client-facing materials.
• Coordinate sales-team fulfillment for events by tracking deadlines, client requirements, guest information, deliverables, and handoffs with Operations and Fulfillment.
• Serve as a primary internal point of contact for the Sales team and communicate updates and action items across business units.
• Build productive relationships with clients, prospects, vendors, and internal partners while providing responsive, professional service.
• Monitor inbound inquiries and leads, route requests appropriately, and support follow-up, renewals, and upsell opportunities.
• Prepare and maintain presentations, pitch materials, client follow-ups, account recaps, event communications, and Know Before You Go information.
• Support sales leadership with product, inventory, and client-program updates, and help identify process improvements that increase efficiency and data quality.
• Prioritize multiple projects, deadlines, and event-driven requests while maintaining accuracy and discretion.

Job description

On Location Events is seeking a meticulous Sales Coordinator to support the Core Sales organization. You will manage systems, processes, client communications, and event deliverables to drive revenue and ensure client satisfaction in a fast-paced environment.

Ideal candidates are highly organized, detail-oriented, and capable of coordinating with Sales, Finance, Legal, Operations, Fulfillment, Ticketing, Hospitality, and Customer Service to deliver a consistent client experience across premium