Club Event Sales Lead: Create Memorable Experiences

Invited Clubs; Fort Lauderdale (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Invited Clubs is seeking an Event Sales Coordinator to support the planning and execution of club events. You will assist the Event Sales Manager, coordinate logistics, and maintain client communications to ensure flawless event experience.

The role requires strong organizational skills, attention to detail, and the ability to work collaboratively with sales, culinary, and service teams. On-site schedule includes weekends and holidays as needed.

Qualifications

• 1 year of experience in a customer-facing or sales support role in hospitality or events.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.

Responsibilities

• Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Skills

Client communication

Organizational skills

Team collaboration

Hospitality knowledge

Sales support

Education

High school diploma or equivalent

Tools

Microsoft Office

Event management software

Job description

Invited Clubs is seeking an Event Sales Coordinator to support the planning and execution of club events. You will assist the Event Sales Manager, coordinate logistics, and maintain client communications to ensure flawless event experience.

The role requires strong organizational skills, attention to detail, and the ability to work collaboratively with sales, culinary, and service teams. On-site schedule includes weekends and holidays as needed.