Preconstruction Admin & Scheduling Coordinator

Ideal Contracting; Detroit (MI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision insurance

Life insurance

Short/Long-term disability

Paid time off

401(k) retirement savings

Job summary

Ideal Contracting, a leading Michigan construction firm, seeks an Administrative Support professional to assist Preconstruction and Estimating teams. The role demands organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The position emphasizes calendar management, travel coordination, expense processing, and CRM/Unanet data maintenance. Normal hours, on-site at Detroit HQ, with comprehensive benefits and growth opportunities.

Qualifications

• Two or more years of administrative/office support experience required.
• Preferred experience with CRM and ERP software and Unanet.
• Proactive, organized, and able to handle multiple priorities.

Responsibilities

• Provide administrative support by organizing information, preparing documents, responding to requests, and assisting with daily priorities.
• Coordinate travel arrangements, conference registrations, and industry events.
• Manage calendars, meeting requests, and schedule coordination.
• Process and track expense reports.
• Maintain accurate customer, prospect, and project records in Unanet and CRM systems.
• Support CRM data quality initiatives and information management.
• Handle mail and packages; maintain organized office and supplies.
• Communicate professionally with internal and external stakeholders.

Skills

Multitasking

Communication

Attention to detail

Discretion & confidentiality

Deadline-oriented

Education

High school diploma or equivalent

Bachelor’s degree in business or related field

Tools

Unanet

CRM software

ERP software

Job description

Ideal Contracting, a leading Michigan construction firm, seeks an Administrative Support professional to assist Preconstruction and Estimating teams. The role demands organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The position emphasizes calendar management, travel coordination, expense processing, and CRM/Unanet data maintenance. Normal hours, on-site at Detroit HQ, with comprehensive benefits and growth opportunities.