Estimating Coordinator

Ottawa Riverkeeper | Sentinelle de la rivière des Outaouais; Lake Orion (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

Vacation pay

Holiday pay

Employee stock ownership plan (ESOP)

401K

Job summary

COMMERCIAL CONTRACTING CORPORATION is seeking an Estimating Coordinator in Orion Township, MI to support the estimating department throughout the bid lifecycle. The role involves handling bid documents, coordinating with estimators, safety and marketing, and ensuring timely submissions.

You will manage document control, assist with subcontractor sourcing, and help transition successful quotes to project management, all while maintaining ISO 9001 and 14001 standards for thorough record-keeping

Qualifications

• Associate or Bachelor degree preferred.
• Strong mathematical and analytical abilities.
• Experience with bid processes or estimating is a plus.

Responsibilities

• Work in a team environment to share, delegate, and help distribute the workload.
• Process bid documents from agencies/owners to ensure accurate and timely bid submissions.
• Assemble, track, and prepare correspondence to ensure all documentation is accurate and timely.
• Coordinate with estimators, safety, and marketing on pre-qualifications and marketing materials for bids.
• Navigate bid documents and submission portals to access required information.

Skills

Excel skills

Communication skills

Attention to detail

Mathematics

Teamwork

Written communication

Education

Associate or Bachelor's degree preferred

Tools

Adobe Writer

Bluebeam

Outlook

Pantera

Job description

COMMERCIAL CONTRACTING CORPORATION
OUR MISSION: TO IDENTIFY, HIRE AND RETAIN THE VERY BEST PEOPLE.

OUR CORE VALUES

KEEP PEOPLE SAFE: We must strive to protect our most valuable asset each and every day.
INTEGRITY: We're one team made up of people who are dependable and act with integrity.
HUMILITY: We are humble team players who prioritize the mission over personal ego.
DRIVE: Our people are passionate about their work, relationships, and success.
LOYALTY: We are dedicated to achieving the mission of each project and the overall company.
ATTITUDE: We will inspire others to be positive and overcome daily challenges to achieve our mission.

CCC was awarded the Top Workplaces USA Award for 2022, 2023, 2024, and earned the Top
Workplaces Regional Awards from the Detroit Free Press from 2017 - 2024.

We are proud to offer a very competitive wage and benefit compensation package that includes
medical, dental, vision, disability, vacation pay, holiday pay, personal time, employee stock ownership
program (ESOP), and a generous 401K program.

JOB DESCRIPTION

POSITION

ESTIMATING COORDINATOR

LOCATION

ORION TOWNSHIP, MI

OBJECTIVE

The Estimating Coordinator provides routine and non-routine clerical and administrative support to the
estimating department during the bidding process for multiple projects at one me. The Estimating
Coordinator works full life cycle, from inception to final estimate status. This includes receiving and
distributing of plans and pertinent information for bids in a timely manner.

KEY ACCOUNTABILITIES

• Work in a team environment to share, delegate, and help distribute the workload.
• Process bid documents from agencies/owners to ensure accurate and timely bid submissions.
• Assemble, track, and prepare correspondence to ensure all documentation and communication is accurate and timely.
• Coordinate with estimators, safety, and marketing on any required pre-qualifications on documentation and/or marketing materials needed at bid submission. This may include safety statistics, organizational charts, and/or resumes.

ESTIMATING COORDINATOR

• Navigate a variety of customer- and owner-specific websites for access to bid documents and submission.
• Assist with the printing of bid documents including specifications and drawings.
• Variety of administrative office support functions to ensure that daily operations of the department run efficiently.
• Coordination of subcontractor database for ongoing accuracy providing estimators with a source of a variety of trades to access for invite purposes.
• Tracking of all disadvantaged businesses in the database to help meet the needs of RFQ participation requirements.
• Tracking of the estimated value of each bid, final bid total submitted, fees, etc. for analysis of hit ratios and other reports showing trends.
• Assist in transition from estimating to project management when the quote process is successful.
• Follow ISO 9001 and 14001 requirements as dictated by leadership for a thorough flow of documentation and record-keeping.
• Participate in the audit process to ensure files (electronic and paper) are being maintained accurately and thoroughly.

CORE COMPETENCIES

• Associate or Bachelor degree preferred
• Knowledge of the Construction Industry is desired.
• Ability to work as a team member with multiple Estimators and Estimating Coordinators.
• Strong communication skills (verbal/written).
• Ability to work under pressure to meet deadlines.
• Ability to provide various levels of support to a diverse group of estimators.
• Strong attention to detail is required.
• Strong mathematical skills are required.
• Strong Excel skills required.
• Word (intermediate) required.
• Adobe Writer, Bluebeam, Pantera, and Outlook experience preferred.