Civil Construction Operations Lead & Office Manager

The Contractor Consultants; Detroit (MI); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Weekly pay

Retirement plan

Health insurance (HSA options)

Paid time off

Certification sponsorship

Job summary

Major Contracting in Detroit, MI seeks a Civil Construction Operations Administrator & Office Manager to support daily operations at our on-site headquarters. You will bridge communications between executives, project managers, field superintendents, and subcontractors while managing AP/AR, COIs, lien waivers, and subcontractor compliance.

You will oversee document control, vendor procurement, and field dispatch support, using QuickBooks and MS Office to keep project files organized and up to

Qualifications

• Minimum 3 years of progressive experience in construction office administration or civil operations support.
• Experience with AP/AR workflows and job-cost coding using software like QuickBooks or ERP systems.
• Experience managing construction contracts, subcontractor compliance records, purchase orders, and project files.
• Proficiency in Microsoft Office with ability to learn construction management tools quickly.
• Strong multitasking and detail-oriented skills to meet tight deadlines.
• High School Diploma or GED equivalent.

Responsibilities

• Direct daily business operations and executive communications.
• Process accounts payable and receivable, code invoices for job costing, assist with reconciliations.
• Establish and maintain organized filing systems for subcontracts, POs, COIs, lien waivers, and project docs.
• Track and collect subcontractor compliance documents (COIs, lien waivers, W-9s, vendor agreements).
• Coordinate with field superintendents and vendors to manage delivery schedules and meetings.
• Process orders and track jobsite material costs with vendors and labs.
• Generate internal progress reports and assist payroll inputs while keeping audit-ready records.

Skills

Construction office admin

AP/AR bookkeeping

QuickBooks

Document control

MS Office (Excel, Word, Outlook)

Field coordination

Education

High School Diploma or GED

Tools

Procore

Bluebeam

Job description

Major Contracting in Detroit, MI seeks a Civil Construction Operations Administrator & Office Manager to support daily operations at our on-site headquarters. You will bridge communications between executives, project managers, field superintendents, and subcontractors while managing AP/AR, COIs, lien waivers, and subcontractor compliance.

You will oversee document control, vendor procurement, and field dispatch support, using QuickBooks and MS Office to keep project files organized and up to