Civil Construction Operations Administrator & Office Manager

The Contractor Consultants; Detroit (MI); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Weekly pay

Retirement plan

Health insurance (HSA options)

Paid time off

Certification sponsorship

Job summary

Major Contracting in Detroit, MI seeks a Civil Construction Operations Administrator & Office Manager to support daily operations at our on-site headquarters. You will bridge communications between executives, project managers, field superintendents, and subcontractors while managing AP/AR, COIs, lien waivers, and subcontractor compliance.

You will oversee document control, vendor procurement, and field dispatch support, using QuickBooks and MS Office to keep project files organized and up to

Qualifications

• Minimum 3 years of progressive experience in construction office administration or civil operations support.
• Experience with AP/AR workflows and job-cost coding using software like QuickBooks or ERP systems.
• Experience managing construction contracts, subcontractor compliance records, purchase orders, and project files.
• Proficiency in Microsoft Office with ability to learn construction management tools quickly.
• Strong multitasking and detail-oriented skills to meet tight deadlines.
• High School Diploma or GED equivalent.

Responsibilities

• Direct daily business operations and executive communications.
• Process accounts payable and receivable, code invoices for job costing, assist with reconciliations.
• Establish and maintain organized filing systems for subcontracts, POs, COIs, lien waivers, and project docs.
• Track and collect subcontractor compliance documents (COIs, lien waivers, W-9s, vendor agreements).
• Coordinate with field superintendents and vendors to manage delivery schedules and meetings.
• Process orders and track jobsite material costs with vendors and labs.
• Generate internal progress reports and assist payroll inputs while keeping audit-ready records.

Skills

Construction office admin

AP/AR bookkeeping

QuickBooks

Document control

MS Office (Excel, Word, Outlook)

Field coordination

Education

High School Diploma or GED

Tools

Procore

Bluebeam

Job description

Civil Construction Operations Administrator & Office Manager

Company Name: Major Contracting

Location: Detroit, MI (Metropolitan Operational Headquarters — On-Site)

Job Type: Full Time, Permanent

Schedule: Full Time, Monday through Friday

Industry: Heavy Civil Construction, Sitework, Traffic Safety, and Infrastructure Engineering

Pay Scale: $20.00 to $28.00 per hour ($41,600.00 to $58,240.00 base annual equivalent)

Incentives: Reliable Weekly Pay Cycle, Corporate Retirement Savings Plan, Comprehensive Health Benefits Package (HSA Options), Paid Time Off, Professional Certification Sponsorship

The Opportunity

Major Contracting is seeking an experienced Civil Construction Operations Administrator & Office Manager to serve as the operational backbone of our civil construction and sitework headquarters in Detroit.

In this central operational role, you will bridge communication between executive leadership, project managers, field superintendents, and subcontractors. You will take ownership of daily office logistics, accounts payable/receivable (AP/AR), subcontractor document compliance (COIs, lien waivers), vendor procurement, and construction file control. If you bring a strong background in construction office administration, QuickBooks bookkeeping, and field workflow coordination, Major Contracting provides stable hourly earnings, direct career growth tracks, and a collaborative team environment.

Key Responsibilities

• Office Logistics & Executive Administration: Direct daily business operations, manage executive communications, oversee office calendar scheduling, and maintain an organized, productive office environment.
• Financial Administration & Light Bookkeeping: Process accounts payable and receivable (AP/AR), code vendor invoices for job costing, assist with financial reconciliations, and manage credit card tracking using QuickBooks.
• Construction Document Control: Establish and maintain organized digital and physical filing systems for subcontracts, purchase orders, change orders, project submittals, and closeout documents.
• Subcontractor & Vendor Compliance: Track, audit, and collect required subcontractor compliance documentation—including Certificates of Insurance (COIs), statutory lien waivers, W-9s, and vendor agreements.
• Field & Operations Dispatch Support: Serve as the primary communication link between office management, field superintendents, and material suppliers to coordinate delivery schedules and project meetings.
• Supply Chain & Purchase Order Coordination: Coordinate with material vendors, testing labs, and equipment suppliers to process orders, reconcile delivery tickets, and track jobsite material costs.
• Executive Reporting & Record Keeping: Generate internal progress reports, track daily jobsite expenses, assist with payroll inputs, and maintain audit-ready business records.

What You Need to Succeed (Qualifications)

Required

• Industry & Administrative Tenure: Minimum 3 years of progressive experience in construction office administration, civil office management, or high-level operations support.
• Construction Bookkeeping Literacy: Practical knowledge of AP/AR workflows, job-cost invoice coding, and basic accounting principles using software like QuickBooks or similar ERP systems.
• Document Control Competency: Demonstrated experience managing construction contracts, subcontractor compliance records, purchase orders, and project files.
• Software & Tech Fluency: High proficiency in Microsoft Office (Excel, Word, Outlook) with the ability to learn digital construction management tools quickly.
• Organizational Discipline: Strong multitasking capabilities with a detail-oriented approach to managing tight project deadlines and daily office priorities.
• Educational Foundation: High School Diploma or GED equivalent.

Preferred

• Civil Construction Experience: Prior administrative experience with a civil, heavy highway, sitework, or general contracting firm.
• Advanced Software Skills: Experience with specialized construction software (e.g., Procore, Bluebeam) or certified payroll processing.

Compensation & Benefits

• Competitive Hourly Earnings: $20.00 to $28.00 per hour based on construction administrative experience, paid on a dependable weekly pay cycle.
• Wealth & Retirement: Corporate Retirement Savings Plan to support long-term financial security.
• Health & Wellness: Comprehensive medical, dental, and vision insurance with Health Savings Account (HSA), Life, and Disability coverage options.
• Work-Life Balance: Generous Paid Time Off (PTO) allocations covering paid company holidays, vacation days, and personal sick leave.
• Professional Investment: Paid training opportunities, professional certification sponsorships, and structured internal career tracks.

About Major Contracting

Major Contracting is a premier civil construction, sitework, and traffic safety specialist recognized across Michigan for operational excellence and quality infrastructure delivery. We foster an organizational environment built on stability, respect, and career advancement—providing our administrative leads with the modern tools and resources needed to succeed. Learn more about our firm at majorcontracting.com.

Selection choices are guided strictly by job-related capabilities, technical administrative skills, and verified construction operational records.