Construction Administrative Coordinator

Ramservices; Grand Rapids (MI); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Annual apparel allowance

Medical, dental, and vision insurance

401(k) with employer matching

Paid time off and holidays

Job summary

RAM Construction Services in Grand Rapids, MI is seeking an Administrative Assistant to provide essential support through preconstruction to project execution, handling documentation, scheduling, and day-to-day admin in a fast-paced construction environment.

The ideal candidate is organized, detail-oriented, with 5+ years of administrative experience in construction; proficient in MS Office and Procore; able to manage multiple tasks, maintain confidentiality, and communicate effectively with

Qualifications

• Minimum 5 years of administrative experience in construction or project-based environment.
• Strong data entry and document control skills.
• Ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Coordinate administrative activities between field management, other departments, customers, vendors, and subcontractors.
• Assist estimators, project managers, and superintendents with contracts, submittals, and progress reports.
• Schedule project meetings and prepare agendas and materials.
• Prepare letters, memos, and reports and distribute promptly.
• Maintain project files in digital and physical formats.
• Process contracts and purchase orders and reconcile CC statements.

Skills

Data entry

Document control

Communication

Organization

Multitasking

Confidentiality

Independence

Team collaboration

Education

High School Diploma or equivalent

Associate’s degree in Business Administration/Construction Management/Engineering

Tools

Procore

Microsoft Office

Adobe

Acumatica

Job description

RAM Construction Services in Grand Rapids, MI is seeking an Administrative Assistant to provide essential support through preconstruction to project execution, handling documentation, scheduling, and day-to-day admin in a fast-paced construction environment.

The ideal candidate is organized, detail-oriented, with 5+ years of administrative experience in construction; proficient in MS Office and Procore; able to manage multiple tasks, maintain confidentiality, and communicate effectively with