Preconstruction Operations Lead

RMCI, Inc.; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

RMCI, Inc. is seeking a Preconstruction Coordinator to keep our Preconstruction and Estimating teams organized and moving efficiently.

You will manage document control, track NDAs/MSAs, support bid/pursuit efforts, and coordinate across internal teams, partners, and business development activities. This role requires strong organizational skills, attention to detail, and effective communication to ensure accurate documentation, CRM upkeep, and smooth proposals.

Qualifications

• Experience in construction, preconstruction, estimating, or related administrative roles.
• Strong organizational skills with the ability to manage multiple deadlines.
• Proficiency with Microsoft Office Suite; familiarity with Bluebeam, Building Connected, and CRM platforms preferred.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with cross-functional teams.

Responsibilities

• Preconstruction: Handle TradeTapp requests and route to internal teams; track active MSAs/MPAs; manage and archive NDAs; serve as DocuSign admin; document preconstruction and estimating meetings; track cross-functional ARs; coordinate with Marketing on proposals.
• Bid Document Coordination: Organize all project files.
• Slip Sheeting: Insert sketches, RFIs, and amendments into contract documents.
• Building Connected: Create consistent file structures for solicitation.
• Business Development: Update and manage CRM leads, opportunities, and pursuits; direct inquiries to relevant team members; arrange meet-and-greets with clients; track external events.
• Organizational Coordination: Coordinate with Preconstruction and Estimating teams to maintain documentation, scheduling, and pursuit support; support Director of Preconstruction with organized docs and pursuit tracking.

Skills

Organizational skills

Communication skills

Cross-functional collaboration

Confidential document handling

Education

Associate's or Bachelor's degree

Relevant admin/coordination experience

Tools

Microsoft Office Suite

Bluebeam

Building Connected

CRM platforms

Job description

RMCI, Inc. is seeking a Preconstruction Coordinator to keep our Preconstruction and Estimating teams organized and moving efficiently.

You will manage document control, track NDAs/MSAs, support bid/pursuit efforts, and coordinate across internal teams, partners, and business development activities. This role requires strong organizational skills, attention to detail, and effective communication to ensure accurate documentation, CRM upkeep, and smooth proposals.