Precision Order Entry Specialist for ERP & Logistics

Air Distribution Limited; Grandview, Northern (MO, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Ruskin, an Air Distribution Technologies, Inc. company, is seeking an Order Entry Specialist to join our order management team. You will ensure accurate data entry for orders and support post-sale activities including returns and credits.

Responsibilities include processing EDI orders, managing change orders, and coordinating with Account Managers to resolve discrepancies across ERP systems. This role requires attention to detail, teamwork, and strong communication.

Qualifications

• 2+ years of experience in order entry or administrative role in a manufacturing or distribution environment.
• Exceptional attention to detail and accuracy while managing high-volume data entry.
• Excellent verbal and written communication skills for clear interaction with internal teams.
• Collaborative team player comfortable working across departments and adapting to changing priorities.
• Experience with MS Office products, including Power BI and ERP software, such as AS400, MacPac, SAP, or similar.

Responsibilities

• Accuracy by working collaboratively with account managers and other disciplines to ensure the order review process is followed, facilitating accurate collection of order details (part numbers, quantities, pricing, drawing numbers, ETO numbers, schedule dates).
• Speed by processing standard EDI batch orders at established intervals and triaging orders requiring manual intervention.
• Service by managing the change order process with Account Manager to ensure requests are documented and processed.
• Results through utilizing ERP systems to distribute order acknowledgments, credit memos, and invoices.
• Satisfaction by assisting in processing custom orders, express requests, product returns, and warranty replacements.
• Growth by supporting actions to set up new accounts following company procedures.
• Problem solve by reconciling discrepancies between ERP systems (AS400 and MacPac) to ensure invoicing accuracy.

Skills

Attention to detail

Communication skills

MS Office

Team collaboration

Education

High School Diploma or equivalent

Associates or better in Business Administration

Tools

AS400

MacPac

SAP

Job description

Ruskin, an Air Distribution Technologies, Inc. company, is seeking an Order Entry Specialist to join our order management team. You will ensure accurate data entry for orders and support post-sale activities including returns and credits.

Responsibilities include processing EDI orders, managing change orders, and coordinating with Account Managers to resolve discrepancies across ERP systems. This role requires attention to detail, teamwork, and strong communication.