Practice Operations & Innovation Specialist

City of Plant City; Town of Porter (NY); Híbrido; USD 61 000 - 75 000; Tempo integral

Resumo da oferta

Arnold & Porter Kaye Scholer LLP seeks a Practice Management Coordinator in New York to support its Innovation and Practice Management Team. The role focuses on financial management, business planning, and operational optimization across the firm, with strong emphasis on collaboration and meeting coordination.

The ideal candidate is highly organized, analytically minded, and capable of managing multiple priorities in a fast-paced professional-services environment.

Qualificações

• Bachelor’s degree required, preferably in Business, Economics, Finance, Accounting, or a related field.
• At least two years of experience in a law firm, professional-services, or corporate environment.
• Strong financial, analytical, organizational, and project-management skills.
• Proficiency with Microsoft Office Suite and Windows-based applications; familiarity with AI tools is preferred.
• Demonstrated ability to create accurate, well-organized reports, models, and other high-quality deliverables.
• Strong written and verbal communication skills.

Responsabilidades

• Support the Innovation and Practice Management Team in business planning, analysis, implementation, reporting, meeting coordination, and internal communications.
• Coordinate and centralize internal team communications, including preparing substantive meeting agendas, materials, minutes, and follow-up action items.
• Support practice management presentations, policies, projects, and department-specific events.
• Maintain the team’s shared document workspace, including meeting materials, task lists, business plan activity reports, department budgets, and expense records.
• Prepare, update, and analyze financial, statistical, staffing, and other ad hoc reports.
• Assist with monthly department presentations, annual budget preparation, quarterly variance reporting, and expense and revenue forecasting.
• Create and maintain financial models, reporting tools, and other resources that enhance reporting accuracy and operational efficiency.
• Support practice innovation initiatives within the department and across the Firm.
• Track ethical walls and conflicts for staffing purposes.
• Identify cross-staffing opportunities across offices and departments; coordinate staffing support and work with the Paralegal Manager to address workload needs.
• Provide support for Requests for Proposals, fee proposals, matter budgets, pricing initiatives, and League Table data collection.
• Assist with pricing analysis, including identifying and evaluating alternative fee arrangements, premium-rate opportunities, and specialized pricing approaches.
• Review and analyze department performance data; identify issues requiring attention and prepare reports for Practice Leadership, Practice Managers, and department leadership.
• Compile billing, unbilled, accounts receivable, and collection forecast reports in support of individual business plans.
• Update and maintain department training, orientation, personnel, and intranet materials.
• Serve as a department contact for unique technology requests and help develop user-friendly platforms and tools that improve functionality and intranet support.
• Participate in data integrity efforts and manage special projects as assigned.
• Attend department-specific seminars and other firm programs, as appropriate.

Conhecimentos

Financial analysis

Analytical thinking

Organizational skills

Project management

MS Office

Communication skills

Formação académica

Bachelor's degree in Business, Economics, Finance, Accounting, or related field

Ferramentas

AI tools

Descrição da oferta de emprego

Arnold & Porter Kaye Scholer LLP seeks a Practice Management Coordinator in New York to support its Innovation and Practice Management Team. The role focuses on financial management, business planning, and operational optimization across the firm, with strong emphasis on collaboration and meeting coordination.

The ideal candidate is highly organized, analytically minded, and capable of managing multiple priorities in a fast-paced professional-services environment.